Bilingual Executive Assistant

Our client, a leading player in the financial services sector, is looking for a versatile Bilingual Executive Assistant to provide support to a prominent team in Madrid. Responsibilities (among others) include: Diary/Agenda management for Partners, Directors and wider team Anticipate and resolve schedule conflicts according to strategic business priorities Coordinate client meetings with participants based across various time zones (flexibility required to ensure timely responses) Point-to-point travel organisation for Partners and wider team (often subject to last minute changes) Ensuring adherence to company policy and producing sensible itineraries CRM: Maintain detailed and accurate records. Ensure system is consistently updated with current and relevant client, team and transaction information Produce and proofread high quality correspondence: decks, packs and pitches Collate expenses for Partners and reconcile credit card statements within given deadlines Event organisation for clients & team alike (breakfasts, offsites etc.) Provide follow up to ensure team are meeting objectives Build rapport with client Assistants to facilitate scheduling Coordinate with other EAs for holiday and/or absence cover Candidates must have a high level of English/Spanish (minimum C1) and ideally hold a relevant University degree. A strong command of standard Tech and applications (Office, Google, Zoom, Slack, CRM software etc.) is required. It is essential that candidates hold a minimum of 3-4 years’ experience as an Executive Assistant. Financial services (all areas) or consulting backgrounds are preferred. The chosen candidate will be a highly organised team player with a positive and proactive mindset. They will be well versed in anticipating the needs of those they support and be able to ensure firm standards are met despite shifting priorities and deadlines. Location – Madrid Salary – Dependent on experience Bonus Timetable – Full time Benefits - Comprehensive package Contract – Permanent Incorporation – ASAP Hybrid/On site - Predominately on site. Potential for discussions regarding flexibility/wfh once trial period complete Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align. VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law. This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent. Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion. All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client. By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date. Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión. Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final. Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.