Head Of Administration

We are Imagine Montessori School , the only British educational institution in Valencia that applies the Montessori methodology—a world-renowned, innovative approach focused on fulfilling each student's full potential through personalized education tailored to every stage of development. All this within a sustainable environment and a building that certainly turns heads.

We don't just teach here: we transform We are committed to personalized education through experimentation, socialization, and the development of key skills. We foster independence, respect, growth, creativity, entrepreneurial spirit, a love for nature, and a sense of belonging to a community.

We are searching for someone with a background in Operations Management, Business Administration, or Educational Services Leadership who, reporting to Mariano Pontón , will be responsible for professionalising, streamlining, and leading the administrative, operational, and general services of Imagine Montessori School to ensure an efficient, safe, digitally transformed, and family-centric environment.

• Leading Digital Transformation & Administrative Systems: Oversee the school management software ecosystem (Phidias/student info, billing, transport, communications) to simplify workflows, automate repetitive tasks (leveraging AI tools), eliminate redundancies, and ensure data consistency across all administrative operations.

• Elevating Family Experience & Touchpoints: Establish service standards and clear protocols for reception, secretarial services, enrolment, billing, transport, and operational communications. Manage collections and sensitive debt follow-ups professionally and constructively while ensuring families receive timely and high-quality support.

• Supporting Academic Operations & School Logistics: Coordinate non-academic logistics for field trips, excursions, events, transport, medical permissions, photo consents, and school material distribution, working hand-in-hand with teaching teams and stage heads to keep daily school activities running seamlessly.

• Leading Support Teams & Overseeing General Services: Lead and develop the administration team, secretarial staff, back-office, billing, transport, and the Head of Procurement and General Services. Manage external suppliers for key outsourced services (catering, cleaning, facilities maintenance) and ensure compliance with food safety, health & safety, GDPR, and educational regulations.

• Budgeting, Compliance & School Leadership: Plan and monitor the operational budget, manage billing processes, process grants/subsidies (energy, training, scholarships), lead legal compliance, and sit on the Leadership Team to align operational strategy with the school’s academic mission.

• Solid Professional Experience: Significant background leading operations, administration, or general services (ideally in an educational, international school, or high-touch service environment) with direct experience managing teams, budgets, and external vendors/contracts.

• Educational Background & Hard Skills: A degree or higher qualification in Business Administration, Management, Operations, or related fields. Strong financial acumen (budgeting, billing, collections) and experience in process standardisation and change management.

• Digital & AI Fluency: Advanced proficiency in Google Workspace (especially Google Sheets) and administrative management software ecosystems, paired with a strong interest in automation and applying AI tools to optimise operational workflows.

• Regulatory & Legal Knowledge: Familiarity with data protection (GDPR), occupational health and safety, food hygiene standards, insurance management, and regional education regulations.

• Strategic Soft Skills & Leadership: Exceptional leadership and team development skills, a structured process-oriented mindset, outstanding communication and conflict-resolution abilities (especially when handling sensitive family or legal matters), and a collaborative approach to sit on the school's Leadership Team.

• We are an innovative educational center and a benchmark in Montessori methodology, inspired by the goal of transforming education to advance society, wher