Administrative Assistant TEMPORAL

Company Description As a pioneer in robotic-assisted surgery (RAS), we have been expanding our innovations through technology to help make a difference in the world. For 25 years, human ingenuity has guided our journey to help solve some of healthcare's complex challenges. We value character grounded in integrity, a strong capacity to learn, the energy to get things done, and diverse experiences to help us think in new ways. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Temporary Contract Hybrid Model: 4 days onsite Full time The Administrative Assistant role acts as a liaison for multiple department heads. This role focuses on providing analytical and specialized administrative support to relieve the local leadership from complex details and advanced administrative duties. This role also comes with the opportunity to network and coordinate activities across numerous departments, working closely with key leaders at all organizational levels. This position may also be required to support facility related activities specifically to act as a deputy for the workplace services role at receptionist in case of absence. Oversees critical expenses such as consulting agreements, purchase orders, invoices and expense reports Supports in on-boarding of Administrative Coordinator and Administrative Assistant positions Manages extensive executive travel arrangements for VP level roles including airfare, lodging, transportation, passport/visa(s), itineraries, and additional travel needs Supports executive administrative needs in budget planning process Greets external guests and escorts guests to executive meetings in coordination with the reception and workplace services team Orders office supplies and equipment for department as needed Participates in special projects that include additional research and preparing presentations Leads and organizes departmental projects and other complex assignments Covers for reception during absences and vacation High school diploma, secondary education, vocational training or equivalent required Advanced written and verbal communication skills in English and Spanish Advanced networking and influencing skills amongst key stakeholders In depth ability to incorporate cultural values into existing processes MS tools, zoom proficiency We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws. Export Controls Disclaimer: In accordance with the U.
Export Administration Regulations (15 CFR §**(b)), some roles at Intuitive Surgical may be subject to U.
S. export controls for prospective employees Government on your behalf (note: the government's licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan ("TCP") (note: typically adds 2 weeks to the hiring process). For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee's