Exams Office and Academic Data Manager

Job Description
Purpose of the Role / Propósito del Puesto The Exams Officer and Academic Data Manager is responsible for the full administration and coordination of all external and internal examinations across the school, alongside academic data management and reporting in support of senior leadership and Heads of Department. The role requires meticulous organisation, strong data literacy, and the ability to manage multiple examination boards, assessment platforms, and reporting systems accurately and to strict deadlines.

Key Responsibilities
/ Responsabilidades Principales1. Examinations Administration
* Manage the end-to-end administration and coordination of all examinations, including candidate entries, appeals/re-marks, access arrangements and inspections, and results processing.
* Act as the main point of contact for all examination-related queries from staff, students, and awarding bodies.
* Ensure full compliance with Joint Council for Qualifications (JCQ) and awarding body regulations at all stages of the examination cycle. 2. Examination Board Management
* Hold full responsibility for the management of five examination boards: Pearson, CIE (Cambridge International), OxfordAQA, BTEC, and EXAMIA.
* Maintain up-to-date knowledge of each board’s requirements, deadlines, and administrative systems.
* Coordinate the scheduling and delivery of four official examination sessions per year: October, November, January, and June. 3. Assessment and Academic Data
* Administer GL Assessments, ensuring accurate scheduling, delivery, and reporting of results.
* Provide academic data support to Heads of Department across Primary, Secondary, and ESO/BACH phases, including assessment data analysis and reporting to inform teaching and learning decisions.
* Produce school certificates and other academic documentation as required. 4. iSAMS Systems Management
* Hold full management responsibility for three iSAMS modules: Report Printing, Reports Manager, and Gradebook.
* Maintain data accuracy and system configuration across these modules to support accurate and timely academic reporting school-wide to to the regional team. 5. General Responsibilities
* Contribute positively to the administration departmental team, modelling professional standards and supporting a culture of trust, efficiency, and continuous improvement.
* Undertake such other administrative and support duties as reasonably requested by the School Principal
* Maintain absolute confidentiality in all matters relating to students, staff, and school operations. Person Specification / Perfil del Candidato/aCriterion / CriterioE / D Detail / DetalleQUALIFICATIONS & TRAINING / TITULACIÓN Y FORMACIÓNTeaching qualification / Titulación docenteEssential Recognised teaching qualification with QTS, habilitación docente, or equivalent Spanish/international credential. Titulación docente reconocida con QTS, habilitación docente o credencial española/internacional equivalente. Degree / Licenciatura o GradoEssential Degree-level qualification in an appropriate subject area. Titulación universitaria (Grado o Licenciatura) en un área de conocimiento apropiada. Administrative/secretarial training / Formación administrativaDesirable Formal training or demonstrable experience in the secretarial functions required under Spanish educational legislation. Formación específica o experiencia demostrable en las funciones de secretaría requeridas por la legislación educativa española. EXPERIENCE / EXPERIENCIAAdministrative experience / Experiencia administrativaEssential Demonstrable experience managing official records, regulatory documentation, and administrative processes in relation to exams KNOWLEDGE & SKILLS / CONOCIMIENTOS Y COMPETENCIASExaminiationsEssential Proven experience in examinations administration within a school or educational setting, ideally across multiple examination boards. Desirable Strong working knowledge of JCQ regulations and awarding body processes. Languages / IdiomasEssential Fluent in both English and Spanish (written and spoken) to a professional standard. Dominio fluido del inglés y del español (escrito y oral) a nivel profesional. IT & data skillsEssential Excellent data management and analytical skills, with experience using school management information systems (e.g. iSAMS). Organisational skills / Capacidad organizativaEssential Highly organised, detail-oriented, and able to manage multiple deadlines simultaneously with precision. Communication skills / Habilidades comunicativasEssential Strong interpersonal skills, able to liaise effectively with senior leaders, Heads of Department, students, and external awarding bodies. PERSONAL ATTRIBUTES / CUALIDADES PERSONALESReliability & discretion Essential Consistently reliable, punctual, and able to handle sensitive information with complete confidentiality. Commitment to safeguarding / Compromiso con la protección del alumnado Essential Commitment to safeguarding and promoting the welfare of childr