European Projects Financial

Organisation/Company Universidad Complutense de Madrid Department Oficina Europea de I+D - OTRI Research Field All Researcher Profile Other Profession Positions Research Support Positions Application Deadline 22 Oct ***:59 (Europe/Madrid) Country Spain Type of Contract Permanent Job Status Full-time Hours Per Week 37,5 Offer Starting Date 1 Jan Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure? No
Offer Description
Financial Reporting & Cost Justifications:
Preparing, compiling, and submitting periodic financial statements, cost claims, and financial justifications in compliance with EC rules and guidelines.
Audit Management & Compliance:
Providing end-to-end support during Ex-Ante and Ex-Post financial audits, including the preparation of documentation for Certificate on Financial Statements (CFS) and EC/ECA audit checks.
Grant Agreement Preparation (GAP) & Legal/Admin Management:
Managing administrative and legal workflows during the Grant Agreement Preparation (GAP) phase, including signature workflows, continuous liaison with EC Project Officers (POs) and Financial Officers (FOs), and processing Grant Agreement amendments.
Financial Planning & Budgeting:
Conducting financial forecasting, cash-flow planning, and budget monitoring across the life cycle of awarded projects.
Procurement & Subcontracting Control:
Verifying, monitoring, and validating project-related procurement procedures, subcontracts, and eligible cost allocations.
Timesheet & Time-Recording Compliance:
Advising and assisting university research staff on time-recording procedures, timesheet management, and compliance with EU personnel cost eligibility criteria.
Post-Award Advisory Services & Funding & Tenders Portal Support:
Delivering comprehensive financial guidance on project execution, including user support and administrative management via the EU Funding & Tenders Portal (F&TP).
Liaison & Institutional Representation:
Representing the university and acting as the main administrative/financial contact point with EC Project & Financial Officers, audit bodies, and counterpart administrative organisations.
Where to apply
E-mail
Requirements
Research Field All Education Level Bachelor Degree or equivalent
Skills/Qualifications
Professional Experience in EU Project Management:
Proven professional experience in a similar role within a research support structure dedicated to European projects (such as a university European Projects Office or equivalent research organization).
Financial Reporting & Cost Justifications:
Solid experience in preparing, drafting, and submitting financial statements and cost claims for EU Framework Programme projects (Horizon / Horizon Europe).
Financial Planning & Expenditure Control:
Hands-on experience in financial planning, budgeting, cash-flow monitoring, and cost eligibility verification for EU Framework Programme projects.
Audit Management & Compliance:
Direct experience in providing administrative and financial support during ex-ante and ex-post financial audits and CFS (Certificate on Financial Statements) checks for EU Framework Programme projects.
Specific Requirements
Additional Assets to be valued:
Project Management Qualification:
Specific post-secondary qualifications or recognized professional certifications in project management (e.g., PM2, PMP, PRINCE2).
Specialized EU Financial & Audit Training:
Dedicated training courses in financial management, cost claims/justifications, and audit compliance for EU-funded research projects.
Institutional & Regulatory Knowledge:
In-depth knowledge of the regulatory framework, administrative protocols, and financial procedures of the Universidad Complutense de Madrid and the Fundación General Complutense regarding research project management.
UNIVERSITAS XXI System Proficiency:
Proven knowledge and hands-on experience using the Research Module of the UNIVERSITAS XXI software.
FUNDANET software Proficiency:
Proven knowledge and hands-on experience using the FUNDANET research management software tool.
Languages SPANISH Level Excellent
Languages ENGLISH Level Good
Research Field Other Years of Research Experience 1 - 4
Additional Information
Highly favourable working conditions
promoting work-life balance
.
Eligibility criteria
Educational Qualifications:
A university degree at MECES Level 2 (equivalent to Level 6 of the European Qualifications Framework – EQF).
Professional Experience:
A minimum of two years of professional work experience in research management, performing duties similar to those outlined for this vacancy.
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