Research Support Staff-Department Of Economics And Business At Upf

Organisation/Company UNIVERSITAT POMPEU FABRA Department Department of Economics and Business Research Field Other Researcher Profile Other Profession Positions Research Support Positions Application Deadline 4 Nov ***:00 (Europe/Berlin) Country Spain Type of Contract Temporary Job Status Full-time Hours Per Week 35 Offer Starting Date 1 Dec Is the job funded through the EU Research Framework Programme? Horizon Europe - ERC Reference Number * Is the Job related to staff position within a Research Infrastructure? No
Offer Description
Professor Antonio Penta (UPF and Barcelona GSE) is seeking a personal assistant-research support staff. The position is full-time, based at Universitat Pompeu Fabra, Barcelona, Spain. The start date is November/December approximately. The position is ideal for individuals with strong organizational and analytical skills looking to gain executive support experience in an academic and research environment.
Job Description:
The role involves comprehensive administrative, logistical, and operational support. High efficiency, problem-solving skills, and utmost discretion in handling confidential matters are required. Responsibilities include:
Managing the calendar and schedule, handling email correspondence, and coordinating complex travel itineraries and related logistics.
Anonymization and management of experimental datasets.
Using computer software and office platforms to optimize workflows, archive documents, and manage daily tasks.
Applying strong analytical skills and a proactive problem-solving attitude to resolve administrative issues and improve operational efficiency.
High attention to detail and adherence to strict security standards when handling sensitive data and confidential information.
Processing, tracking, and submission of expense reimbursement requests and administrative-financial documentation to third entities.
Dissemination: posting on social media; creating and maintaining the project website, as well as updating the project websites and the designated sections for publications in the Funding and Tenders Portal; creating and/or updating the PI academic profiles; selecting scholarly literature platforms in order to broadcast the project research; other communication activities aimed at increasing the visibility of the project findings.
Open science: ensuring compliance with ERC open access policies for research output (mainly publications and data): depositing preprints, journal articles and datasets in trusted repositories, purchasing open access licences; data management plan.
Any other managerial tasks needed to support the research team members in their research activities, such as translating and proofreading texts.
Requirements
Research Field Economics Business economics Education Level Master Degree or equivalent
Skills/Qualifications
Requirements:
1. Academic Background: Bachelor's and Master's degree in Economics, Business Administration, Management, Communication Sciences, or related disciplines.
2. Proven experience with organization, travel planning and logistics.
3. Experience managing calendars, correspondence management, and processing expense reimbursements using standard office software (e.g., MS Office, Google Workspace, management platforms).
4. Solid analytical skills and a problem-solving mindset for managing workflows and administrative challenges.
5. Proven experience handling sensitive data and discreetly managing confidential information.
Languages ENGLISH Level Excellent
Research Field Other
Additional Information
Salary:
Gross annual salary **,98 euros (approximately) according to current salary tables by category and job group.
Category and Level:
Group 3 Level u
Eligibility criteria
The selection will be made through the assessment of the CVs and the letter of motivation submitted; and if applicable, shortlisted candidates may be requested to provide reference letters and invited to a brief interview.
The assessment criteria will be the following:
Suitability of the candidate for the tasks to be carried out according to the requested requirements.
The candidate who has obtained the highest score in the selection process will be appointed to the post.
1. Academic Training: 0-20 points.
2. Professional Experience/Adaptation to the proposed profile: 0-60 points.
3. Other merits: 0-20 points.
The minimum score to pass the selection process is: 60 points
Selection process
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