Idipaz Seeks Executive Assistant And Administrative Coordination Officer

Organisation/Company IdiPAZ Department Pediatric Oncohematology Research Field Other Researcher Profile First Stage Researcher (R1) Positions Bachelor Positions Application Deadline 10 Nov ***:00 (Europe/Brussels) Country Spain Type of Contract Permanent Job Status Full-time Hours Per Week 37,5 Offer Starting Date 16 Nov Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Reference Number Assistant/PEREZ Is the Job related to staff position within a Research Infrastructure? No
Offer Description
IdiPAZ, in collaboration with the Pediatric Oncohematology Clinical Research Unit (IdiPAZ-CNIO), is seeking an
Executive Assistant and Administrative Coordination Officer
to support Dr. Antonio Pérez Martínez, Associate Professor at the Autonomous University of Madrid (UAM) and Head of the Pediatric Hematology-Oncology Unit at La Paz University Hospital.
The IdiPAZ Health Research Institute is the result of a partnership between the Hospital Universitario La Paz, the Universidad Autónoma de Madrid, the Healthcare Advisory Council of the Community of Madrid and the Foundation for Biomedical Research of Hospital Universitario La Paz, which will be the managing body of the Institute. This strategic alliance has made it possible to tackle research projects through joint multidisciplinary teams belonging to these institutions, making the most of the human and material resources available to these entities for research and promoting research fundraising.
In , the scientific production of IdiPAZ included more than 1,600 publications (articles, editorials, letters, reviews, etc), 43% of the publications being our own documents. Original research and review articles by IdiPAZ researchers exceeded 1,200, more than 45% in the first quartile and more than 16% were published in journals of the first decile. Researchers from our institute have shown their participation in national and international scientific networks, with more than 81% of the total number of papers published in collaboration (81.3%). As for collaborative publications, almost 56% were national collaborations and 45% were international collaborations.
Since our formal incorporation as an Institute in , we have been implementing measures and actions of particular importance that have laid the foundations for a new organizational culture based on equality, diversity and non-discrimination. Our values are aligned with the Sustainable Development Goals, the Agenda and the Corporate Social Responsibility policy of the Hospital Universitario La Paz, within whose scope the Foundation is included. This commitment leads to all workers being involved in a common project that ensures continuous improvement in our institution, in this line, the Institute / Foundation is certified in ISO : and UNE **:**.
Requirements
Research Field Other Education Level Bachelor Degree or equivalent
Skills/Qualifications
The successful candidate will be responsible for the following duties:
Calendar management and coordination:
Managing Dr. Pérez Martínez's schedule, organizing meetings, academic commitments, and scientific and institutional activities.
Correspondence and communications management:
Handling correspondence, enquiries, and communications, facilitating liaison with healthcare professionals, researchers, universities, institutions, scientific societies, and national and international collaborators.
Meeting and event organization:
Organizing meetings, seminars, visits, and scientific gatherings, including invitations, document preparation, logistical coordination, and follow-up on agreements and action items.
Travel arrangements:
Organizing business trips and professional travel, including bookings, registrations, expense settlements, and expense reporting.
Administrative support for the unit:
Preparing and monitoring purchase requests, budgets, orders, invoices, contracts, and supplier documentation, in coordination with the relevant departments.
Document preparation and management:
Preparing, proofreading, organizing, and archiving reports, presentations, dossiers, and institutional documentation in Spanish and English.
Administrative coordination:
Liaising with the administrative services of the hospital, IdiPAZ, CNIO, and UAM, as well as other collaborating organizations.
Specific Requirements
A university degree, preferably in Communications, Journalism, Business Administration and Management, or a related discipline.
Demonstrable professional experience in executive assistance, programme administration, or administrative coordination within healthcare, scientific, pharmaceutical, or research environments.
Languages ENGLISH Level Excellent
Research Field Other Years of Research Experience 1 - 4
Additional Information
Contract type:
Permanent contract for scientific an