Administrative Assistant

Company Description Eodyne Systems S.
L. is a Barcelona-based digital health company. We provide an effective, accessible set of neurorehabilitation solutions that cover every phase of the patient’s journey, from admission and hospital treatment to outpatient and home care. Our AI-powered RGS Ecosystem has been validated in extensive scientific studies and links the hospital, the clinic and the patient’s home. This keeps care continuous, makes the moves between stages smooth, and brings patient data together to support personalised treatment, prognosis and diagnosis. Our goal is to help every patient who needs rehabilitation recover as fully as possible and live a healthier, happier life, while easing the load on healthcare centres and staff and lowering healthcare costs. Our team collaborates in a multidisciplinary environment that combines research, innovation, and real-world impact on patient recovery. Role Description The Administrative Assistant will provide day-to-day administrative support to ensure smooth office operations and effective coordination across teams. Responsibilities include managing calendars, scheduling meetings, handling correspondence and phone calls, organizing documents and records, and supporting executive staff with clerical and logistical tasks. The role also involves assisting with office supplies management, basic budgeting and expense tracking, meeting preparation, and coordination of travel arrangements when needed. The Administrative Assistant will collaborate closely with colleagues across research, clinical, and technical teams, maintaining professional communication and a well-organized working environment. Work

Location:
Full-time, on-site (Barcelona area).

Key Responsibilities
1. Finance & Accounting Support
• Track incoming and outgoing invoices.
• Monitor pending payments.
• Collect and organize receipts and expense documents.
• Assist with supplier payment follow-ups.
• Support the preparation of monthly accounting documentation. 2. Purchasing & Supplier Support
• Request quotations from suppliers and assist with comparisons.
• Follow up on orders and delivery dates.
• Assist with returns and supplier claims.
• Maintain and update supplier contact and billing information.
• Organize records of previous quotations and purchases. 3. Operations & Logistics Support
• Update and maintain equipment inventory records.
• Prepare shipments and track deliveries.
• Assist with preparing shipping and customs documentation.
• Support import/export procedures.
• Track equipment returns. 4. Business Travel Support
• Assist with organizing business trips.
• Book flights, trains, and accommodation.
• Collect and organize travel invoices and receipts. What We Are Looking For
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Education:
Education or training in Administration or a related field.
•

Experience:
1–2 years of experience in a similar administrative role preferred.
•

Location:
Based in the Barcelona area, with availability to work on-site daily.
• Languages: Proficient Spanish and working-level English, sufficient for routine written and verbal communication.
• Organizational

Skills:
Good organizational skills, attention to detail, and ability to manage multiple administrative tasks.
• Software Skills (Plus): Familiarity with administrative or accounting software (e.g., Holded) is a plus.
• Quality Processes (Plus): Familiarity with documented procedures and quality management processes is a plus.
• Logistics Documentation (Plus): Experience supporting logistics documentation is a plus.

How to Apply
Interested candidates can apply by sending their CV to contact@eodyne.com.