Associate Director, Campus Life

Job Title

Associate Director, Campus Life
Job ID

2022-1041
# of Openings

1
Job Locations

ES-Madrid
Posted Date

16/03/2022
Category

Student Experience
Location : Location

ES-Madrid
Job Post Information* : External Company Name

IE University
Job Post Information* : External Company URL

https://www.ie.edu/university/
Position Type

Permanent Full-Time

Day-to-day Management and Representation of Campus Life Team

• Reporting to the Senior Associate Director of Campus Life, the Associate Director will lead the strategy implementation of the Campus Life Department.
• Helping manage the team’s Coordinators and Advisors and helping oversee specific projects each team member is working on.
• Responsible for budget and expenditures of club activities, student clubs and other student initiatives.
• Benchmarking on a regular basis with other top international schools to find either synergies or best practices and measure against current IE initiatives.
• Facilitating project communications between all relevant actors of the IE community (especially between the institutional side – ie. Departments/faculty/alumni/external partners - & student entities – ie. Club Officers/Student Government).
• Leading collaborations with Program Management, Talent & Careers, International Development, Institutional Relations, Alumni, Marketing, Corporate Relations and other IE departments for the dissemination and organization of activities and events.
• Representing the Campus Life Department at fairs, presentations, opening ceremonies and other activities where the presence of a representative of the department is requested.
• Facilitating sponsorship outreach strategy for events & activities.

Event/initiatives Management

• Overseeing IE´s annual events in coordination with Student Officers and internal institutional teams: Particularly for the Diversity & Inclusion, Professional, & Tech/Innovation club categories (these events include IE Global Village Day, TechIE, TEDxIEMadrid, Global Innovation Challenge etc.).
• Planning and organizing IE’s annual major institutional events (IE Opening Day, IE Day, IE Community Awards etc).
• Developing and maintaining the IE Partners Program in order to help students’ partners feel a part of the IE Community and enjoy their IE experience.
• Organizing the Club Fairs and overseeing the election process (twice a year).

Student Clubs And Student Initiatives

• Managing IE’s Top Student Clubs (and supporting them in organizing events & activities/participating in external competitions/global platforms).
• Connecting regularly (through meetings, info sessions, phone, email, and other channels such as Slack) with these student leaders, in order to keep them informed regarding Campus Life/Student Experience updates & upcoming opportunities they might be interested in joining.
• Guaranteeing proper operation of IE Clubs (frequent activity and success of the events).
• Day-to-day management of general student queries or concerns regarding student opportunities within the extracurricular sphere.

Communication And IT

• Overseeing the revision and publication of the annual Campus Life Guidebook (continuously updated with newest management protocols) in collaboration with the Coordinators.
• Planning the event and activity communication strategy related to clubs and IE events in collaboration with Communications Director of Student Experience and Campus Life Concept Designer (website, newsletter, Instagram, blog, internal Workplace platform, posters, digital announcement boards, IE Connects, Student Blackboard, etc.).
  
  

• Master's from a top university.
• Bilingual proficiency in English and Spanish is required.
• Minimum 5 years of experience in project management.
• Team player who enjoys working in a collaborative environment.
• Extremely organized and very detail‐oriented (major event planning/production experience is a plus).
• International profile and experienced in working with other cultures.
• Excellent customer service skills with proven ability to develop and maintain strong relationships.
• Problem-solving skills to quickly address concerns, queries and feedback in a constructive and action-oriented manner.
• Great written and verbal communication skills.
• Excellent networking abilities to interact with professionals, ranging from junior to executive profiles from diverse backgrounds.
• Budget management experience (2 years minimum requirement).
• Ability to work on multiple projects simultaneously, and under tight deadlines.
• Graphic design skills would be a plus.
• Flexibility in schedule required (to attend events occasionally on evenings/weekends).