Administrative Specialist Spain- Immigration

We are looking for outliers—people who think differently from the traditional law firm mindsetAre you the type of employee who thinks outside the box but feels confined in conventional law firms? Do you want to work in a fast-growing, disruptive, startup environment?Then, keep reading. This is your opportunity.At Lexidy, we work with passion and purpose We help expats and entrepreneurs do business and make investments in Europe. We provide 360-degree support for the most important milestones in our clients' lives.We are a Legal Tech Boutique that's wired differently to simplify our customers' lives. We are sharp, digitally focused, and dynamic. Location: Malaga, SpainThe TeamWe are looking for a Paralegal with prior knowledge of Spanish immigration processes, capable of managing non-complex immigration cases from start to finish, with appropriate supervision from the legal team. The role requires autonomy in day-to-day case handling, strong organizational skills, and the ability to coordinate administrative and legal tasks across multiple platforms and public bodies.You will be part of the Immigration Department, reporting to the Head of Immigration Spain. You'll handle all international mobility-related issues. As a multifaceted team, our experts respond to a wide range of questions.Your Tasks:Assist with post-approval processes, including registration and obtaining the TIE.Prepare and file immigration forms on various platforms (REC, Mercurio, UGE).Schedule appointments with public bodies (Town Halls, Notaries, etc.).Assist attorneys in drafting legal documents such as powers of attorney and appeals.Support clients during in-person appointments, acting as an interpreter when needed.Handle phone inquiries related to immigration matters.Assist in nationality processes by obtaining documentation from civil registries and courts in Spain.Request certifications electronically (e.g., property ownership and encumbrance certificates).Coordinate with partners for client services (translations, insurance, etc.).Manage daily administrative tasks related to the department.Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.).Execute simple immigration procedures and solve day-to-day queries.Support clients with bureaucratic processes, such as obtaining NIEs and opening bank accounts.Manage and deliver documentation.Assist attorneys with legal research.Provide back-office support.What's in it for you?A collaborative and open-minded culture with passionate lawyersInformal, entrepreneurial, and flexible work atmosphereCobee as flexible salaryWellhub: go to the best gyms and classesFree coffee, drinks, and healthy snacksCareer Development Plan: We offer a biannual review focused on your growthAccess to coaches and mentors to boost your leadership skillsAccess to learning and development platformsFlexible working with remote optionsCorporate Erasmus opportunities in our offices around EuropeAccountability is a core value: we value autonomous, independent workGrowth opportunities, locally and globallyDiversity: No day is the same and there's never a dull momentYou have:2-3 years of experience in an administrative legal role (immigration)A collaborative, flexible, and positive can-do attitude—always willing to learn and help the team thrivePassion, energy, and commitmentFluent in English and Spanish (C1/C2). Other languages are a plusExcitement about and curiosity for digital tools, process automation, and innovationA natural tendency to share knowledge with colleagues, ensuring clear communication and understandingA client-centric approach: You are a true partner who genuinely cares about the people you help, always going the extra mileEnjoyment in solving problems and taking on complex challenges with creative solutionsMotivation and drive: You volunteer for new challenges without waiting to be askedIt would be awesome if you also have:An entrepreneurial mindset: Lexidy is expanding, and we need your business ideas to help us grow internationallyExperience in a hyper-growth startupExperience with digital tools such as HubSpotProject management skills, including planning, prioritizing work, and meeting deadlinesWhy Lexidy?At Lexidy, we create a space for both professional and personal development. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment fosters peace of mind, which is essential for client satisfaction.At Lexidy, ties are banned, and having fun is mandatoryInclusion and diversity are at the core of who we are. We encourage people from all ethnic backgrounds, genders, sexual orientations, ages, and abilities to apply.We want to hear from youJoin us in this exciting challenge.Apply nowPlease note that we use AI-assisted tools to support the initial screening of applications; however, all hiring decisions are ultimately made by human reviewers.