Customer Support Coordinator

What is Exoticca?

Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and demonstrating genuine care for both our customers and the planet.

We are a professional, dynamic, multicultural team in rapid international growth, seeking new partners to help us create the best and most forward-thinking travel company of our generation.

What do we offer?

We're looking for experienced customer service professionals to join our team as "Customer Support Coordinator", at one of today's fastest-growing travel companies. You'll be managing a team of Customer Success agents, ensuring we provide a differentiating level of customer service to set Exoticca apart

This is an exciting opportunity to utilize and develop your customer service management skills in exchange for a highly competitive salary and limitless progression opportunities

What will you do?

• Manage a team of multilingual Customer Support Agents handling inbound telephone, email and chat queries from customers across multiple EU, NAM and LATAM markets.
• Hit and exceed productivity, adherence and quality KPIs.
• Monitor daily performance to ensure call handling rate, email closing rate and other KPIs are achieved.
• Provide coaching and guidance to agents and serve as the primary escalation point.
• Prepare WBR, QBR, and other ad-hoc reports as required that measure team performance.
• Use data to propose processes, procedures, and/or product improvements.
• Carrying out monthly 121s and coaching sessions.
• Support the roll out of new processes and procedures in a dynamic and ever changing environment.
• Work cross-functionally with training, quality, product, IT, operations, and finance.
• Work with WFM to prepare forecasts and agent schedules. 
• Work with QA to develop and implement a monitoring system, scorecard, CSAT metric, and agent performance management system.
• Work with training to optimize new hire training content and refresher training. 
• Work with recruitment to maintain optimal staffing and candidate pipelines.
• Conduct transaction monitoring to assess the quality and identify areas for improvement.
• Work with training to update and refresh content as needed.
• Keep the team informed about various initiatives, targets, and performance metrics.

NOTE:  Schedules will be rotational between 8am and midnight, rotating every two weeks. Maximum of two weekends per month, and flexibility to work public holidays is required.

Previous Experience:

• Minimum 2 years of contact center customer service experience.
• At least 2 years in a team leader, supervisor, or manager role.
• Telesales experience in the travel agency, airline, hotel, car rental, and/or hospitality industry is highly preferred.

Linguistic Skills:

• C1/C2 level English (verbal, reading, writing) required.
• C1/C2 level Spanish (verbal, reading, writing) is a bonus. 

 Technical Knowledge:

• Familiarity with CRM, order management, and contact management systems and practices is a plus.
• Salesforce knowledge and experience are highly desired.

Education:

• Bachelor's degree in hospitality, travel, tourism, or any related field is preferred but not essential.

Essential Skills:

• Passionate about customer service
• Passionate about travel and exotic destinations
• Master at communication, listening and soft skills
• Able to assess a caller's needs and provide appropriate recommendations.
• Self-starter, self-managed, responsible, dedicated, and tenacious.
• Doesn't get easily discouraged or frustrated.
• Able to multitask, prioritize, and manage time effectively.
• Comfortable and competent in using multiple systems concurrently.
• Knows how to "smile" on the telephone.
• A natural leader with the ability to inspire and motivate.
• Knows how to have fun, strive for success, and celebrate achievements

NOTE:  The following are the major responsibilities of this position and are not intended to cover each aspect of the position as the scope and duties may change or be temporarily altered based on the current business needs of the Company.  The basic requirement of every position is to perform all tasks as assigned by the reporting authority.

• Competitive compensation package in line with job responsibilities and experience.
• Additionally, we propose the use of flexible compensation management for diet, transportation, private health insurance with Cobee.
• Hybrid work model: Offices in Barcelona city.
• Travel packages at reduced prices
• Unlimited coffee, team lunches, English/Spanish lesson, bi-annual company parties, afterworks.
• Referral bonus, if you bring people as talented as you.
• And last but not least, becoming part of a fun and motivated multicultural team at an agile and rapid growing organization

Join Exoticca and play a pivotal role in creating life milestones through unforgettable travel experiences This is your opportunity to shape the future of a dynamic and innovative travel brand on a global scale.

Exoticca es una empresa que ofrece igualdad de oportunidades. La diversidad y la inclusión son nuestro núcleo. No discriminamos por motivos de raza, color, religión, estado civil, edad, origen nacional, ascendencia, discapacidad física o mental, condición médica, embarazo, información genética, género, orientación sexual, identidad o expresión de género, condición de veterano, o cualquier otro estado protegido por la legislación europea, nacional o local.

#LI-Hybrid