Personal / Department Assistant

Job Title

Personal / Department Assistant

Key Responsibilities

• Manage the Director's calendar and ensure availability for key meetings and priorities;
• Receive, screen, and direct incoming calls, emails, and mail;
• Greet and accompany visitors, guests, and new team members;
• Prepare meeting agendas, minutes, presentations, reports, and correspondence;
• Coordinate meeting logistics and track related expenses;
• Arrange and follow up on business travel plans;
• Maintain project and administrative files, including confidential data;
• Monitor and replenish office supplies for the Director and team;
• Approve standard requests within delegated authority;
• Support onboarding/offboarding and department-wide logistics;
• Assist with hiring coordination and interview scheduling;
• Handle specific projects and tasks related to the Director's activities;
• Help track departmental KPIs and support budget/invoice processes.

About the ideal candidate:

• Bachelor's degree in Business Administration, Communications, or a related field preferred;
• Experience as Personal / Department Assistant in a multinational firm dealing with international travel arrangements;
• Fluency in English, other languages a plus;
• Independence: someone capable of resolving questions and problems, independently, and on the go. Ability to pursue answers with intelligence, energy and determination;
• Ability to understand and resolve travel related complexities independently, such as health requirements, visa requirements, etc.
• Self-order, organizational skills, attention to detail (to facilitate managing multiple requests and changes that happen frequently);
• Ability to network and seek support and engage with other assistants;
• Dedication and team spirit.

What we can offer you:

• A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including bonus, equity, pension plan, travel, life and healthcare insurance, as well as lunch and transport allowance and other benefits.
• A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
• Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
• A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
• A flexible working model - We want our employees to do their best work, wherever and however it works best for them.
• A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
• A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.
• A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity, Equity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.

Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.