HR Trainee

As the largest fragrance only fragrance house in the world, we take pride in proactively shaping the future of the fragrance industry. We focus all our creativity, innovation, and energy into making fragrances and nothing else. CPL Aromas is home to some of the world's leading perfumers, and we're trusted by top brands to translate their creative vision into beautiful scents. We provide career and development opportunities for talented individuals across a range of disciplines – from all support functions to customer facing roles. A job at CPL Aromas promises a unique career path for anyone with a passion for the world of fragrance. With operations all over the world, we celebrate a diverse range of cultures at CPL Aromas and, we offer equal opportunities and flexibilities.

Reports To
HR Business Partner

Job Purpose
The HR Trainee will support the HRBP in daily operational activities, gaining hands on experience across key HR functions including recruitment, learning & development, administration, employee relations and compliance. The HR Trainee will also assist the HRBP and local line managers in ensuring basic HR processes and procedures are in place and followed. To provide necessary HR support to all key stakeholders and contribute to making CPL an employer of choice.

Tasks and Responsibilities
Recruitment Support

• Create and update job descriptions.
• Assist in sourcing and identifying practical recruitment solutions for entry level positions.
• Support end –to end recruitment processes and ensure processes are followed and documentation is maintained.
• Screen candidates, schedule interviews and coordinate communication with candidates.

HR Administration

• Support employee onboarding and offboarding processes, ensuring proper documentation and system updates are completed.
• Prepare and maintain employee records in compliance with GDPR.
• Support in maintaining employee files and HRIS

HR Reports

• Help provide quarterly global HR reports.
• Support preparing other local reports (if applicable).

Support L&D Activities

• Assist in organizing and coordinating local training sessions.
• Support the development and implementation of local training programs.
• Help with FUNDAE paperwork.

Payroll and Time record

• Assist in the preparation of data for payroll processing (collecting leaves information, position changes, bank account changes and other personal changes).
• Assist in resolving basic inquiries regarding payslips.
• Assistance in notifying the Social Security office regarding business trips conducted outside of Spain.
• Maintain accurate records of employee time in Timenet.

HR Initiatives And Projects

• Assist in managing and supporting global HR initiatives and projects.
• Assist in the implementation of the local Equality and LBGT Plan.
• Assist in planning employee engagement activities.

Policies And Procedures

• Assist employees with questions regarding leave and other local policies.
• Refer complex matters to the HR Business Partner for further resolution.

Soft Skills
Skills and Attributes Required

• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information.
• Good organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work effectively in a team environment.
• Willingness to learn and adapt to new challenges.

Education

• On going studies in HR, Law, Administration, Labor Relations, Psychology or similar studies.

Other Skills And Requirements

• High level of Spanish (C1-C2).
• Medium-high level of English (B2-C1).
• Other European languages (Portuguese, French, German) are desirable.
• Experience in SAP (Success Factors) is desirable.
• Ability to formalize an internship with a professional school/university.
• Good computer skills - Microsoft Office.

All qualified applicants will be considered for employment irrespective of race, ethnicity, national origin, religion, age, sex, gender identity or disability status. Due to large volume of applications, we are only able to contact applicants who meet the role requirements. The salary package offer will only be discussed with the final candidate, based on the individual's relevant experience and skills. Should your skills and experience fit the above criteria, please click apply link to submit your application.