Executive Assistant to the Executive Team

hace 2 semanas

Palma, Baleares, España FINPAY A tiempo completo

Role Overview

The Executive Assistant will provide comprehensive administrative and organizational support to FinPay's Executive Team. This role ensures smooth day-to-day operations by managing schedules, coordinating travel, preparing documentation, and acting as a trusted liaison between executives, internal teams, and external stakeholders. The successful candidate will combine discretion, efficiency, and excellent communication skills to enable leadership to focus on strategic priorities.

Key Responsibilities

  • Executive Support
  • Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
  • Prepare agendas, briefing materials, and follow-up notes for internal and external meetings.
  • Draft correspondence, presentations, and reports as required.
  • Travel & Logistics
  • Organize complex travel arrangements (flights, hotels, transfers) for executives.
  • Handle expense reports and ensure timely reimbursement processes.
  • Stakeholder Liaison
  • Act as the first point of contact for internal and external stakeholders.
  • Ensure clear communication and confidentiality in all interactions.
  • Administrative Coordination
  • Support document management, filing systems, and digital tools.
  • Assist with event planning, board meetings, and company functions.
  • Process Improvement
  • Identify opportunities to streamline administrative workflows.
  • Implement digital tools to enhance efficiency and organization.

Qualifications

  • High school diploma or vocational training in administration (degree is a plus, not required).
  • 3–5 years of experience as a PA, Executive Assistant, or similar role.
  • Strong organizational and communication skills.
  • Proficiency in MS Office and collaboration tools (Teams, Outlook).
  • Fluent in English; Spanish is highly desirable.

Key Competencies / Skills

  • Strong organizational and time-management skills.
  • Discretion and ability to handle sensitive information.
  • Excellent written and verbal communication.
  • Proactive problem-solving mindset.
  • Ability to multitask and prioritize in a fast-paced environment.

What We Offer

  • Competitive compensation package.
  • Opportunity to work closely with senior leadership in a fast-growing company.
  • Exposure to strategic decision-making and executive operations.
  • Collaborative and dynamic work environment.
  • Flexible working arrangements.

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