Administrative Assistant

VHIR is looking for an Administrative Assistant to join the Kidney Physiopathology Research Group.

The Paediatric Nephrology Department is part of the University Hospital Vall d'Hebron (VHUH) located in Barcelona, a tertiary referral public centre for Catalunya and many other areas of Spain. A Women's and Children's, General, and Trauma-Orthopaedics Teaching Hospitals providing a multidisciplinary care involving all paediatric and adult medical and surgical sub-specialties are part of the HUVH. We also work closely with the Paediatric Urology Service, which is accredited as a national reference service for complex urologic surgeries in children and adolescents.

Further, we are part of the Renal Physiopathology Group at the Vall d'Hebrón Research Institute (VHIR). Our research is focused on the field of Inherited Tubulopathies (Dent disease, Familial hypomagnesaemia with hypercalciuria nephrocalcinosis), and rare kidney diseases.

In the clinical research field, we are fully committed to the development of new therapies in paediatric patients and thus, we participate in several international clinical trials and academic research projects focused on chronic kidney disease in children and rare kidney diseases.

Education and qualifications:

• Bachelor's degree in Science, Social Sciences, Humanities, Law or related fields, or currently enrolled in an undergraduate degree programme

• Training in good clinical practice (GCP)

• Fluency in Catalan, Spanish and English (business level)

• Basic computer skills (Office applications, email)
  

• Basic principles of data quality, accuracy, and traceability

• Ethical handling of sensitive information, including patient confidentiality and data protection standards

• An organised and methodical person with high motivation and initiative

• No prior training or professional experience in the health or research fields is required

• Basic computer literacy and willingness to learn new digital tools

• Basic knowledge of spreadsheets or database tools (e.g., Excel, Google Sheets, or similar)

• Strong attention to detail and ability to follow structured procedures
  

• Experience with data entry, administrative tasks, or information organisation (academic, volunteer, or informal contexts)

• Ability to work independently while following detailed instructions

• Good organisational and time management skills
  

• Support and participate in academic registries and research projects.

• Enter and keep clinical data up to date in the CRFs from source documents.

• Ongoing collaboration with the medical and research team, following established guidelines.

• Basic review of data completeness and internal consistency (non-clinical).

• Organisation of digital documentation related to academic and research projects.

• Assist the research team in the tasks necessary for the development of studies.

• Support the clinical research coordinator of the group.
  

Labour conditions:

• Full-time/Part-time position: 7,5h/week

• Starting date: February 2026

• Gross annual salary: 3.600 euros (Salary ranges are consistent with our Collective Agreement pay scale)

• Contract: Technical and scientific activities contract linked to the project activities

• Incorporation to Vall d'Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).

• A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.

• Continuous learning and a wide range of responsibilities within a stimulating work environment.

• Individual training opportunities.

• Flexible working hours.

• 23 days of holidays + 9 personal days.

• Flexible Remuneration Program (including dining checks, health insurance, transportation and more)

• Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.

• Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

• International Mobility Support (Welcome Services): We aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family recommendations, and support in finding accommodation

Deadline to apply:

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.