HR Payroll Coordinator

hace 2 semanas

Barcelona, España Omnicom Health Group A tiempo completo

Overview:
**Job title: HR Payroll Coordinator** (Barcelona)

**Role**: Part-time and permanent

**ABOUT THE ROLE**:
We have a new position available for a part-time HR Payroll Coordinator to be based at Barcelona, Spain. The HR Payroll Coordinator will be responsible for the two monthly payrolls and the processing of staff benefits for our two Barcelona Omnicom Health Group (OHG) agencies. The HR Payroll Coordinator reports to the Managing Director of OHG Spain and to the HR Manager based in Barcelona.

The HR Payroll Coordinator will partner with the external payroll provider, with the Finance department and external benefits providers as required. In addition, they will be doing all employee data entry on the HR database for local employees and produce various reports for HR and Finance as requested. There is also a great opportunity to work in local HR projects under the guidance of the HR Manager.

**KEY RESPONSIBILITIES**:
**PAYROLL**
- Send the information to the payroll provider
- Check that the payroll summary sent by the payroll provider is correct and request the necessary changes.
- Upload the payroll documents to the bank for payment ensuring the Managing Director has given authorization.
- Submit accounting documents to the shared service team
- Answer employee questions about payroll information

**HR DATA**
- Add starters, terminate leavers and process all employee changes on the HR database (REACH)
- Produce HR reports as requested

**CONTRACTS**
- Upload the information on the employee HR database (REACH) either for new hires or contract changes for employees.

**FINANCE REQUESTS**
- Monthly reporting of full time/part time employees
- Ad-hoc reports as requested by the Finance Department

**Required Skills and Experience**:

- Prior payroll experience in Spain
- Experience in processing staff benefits in monthly payroll cycle
- HR experience of generalist tasks will be advantageous
- Strong analytical skills and ability to handle data
- Advanced Excel user
- Fluent in Spanish and English, spoken and written

**BENEFITS**:

- Meal Vouchers, Kindergarten Vouchers and Public transport Vouchers
- Complete the order Excel with the amount that corresponds each month (for each of the tickets)
- Send the invoice and Excel to Accounting
- Registration of new employees: register in the system with the corresponding recharge
- Leavers: perform the corresponding discharge and repeat the entire process, modify the Excel and send it back to accounting
- Private Health Insurance
- To check the monthly invoice
- Copy the invoice information in the control excel
- To send the invoices and the control excel to accounting

**What makes exciting working with us?**
- Opportunity to work in an international environment
- A place where you can learn as well as bring your ideas
- Working half-day every Friday of the year
- Summer working hours schedule during July & August
- Hybrid work (2 days a week working from home)
- Free coffee & fruit
- Permanent and part-time contract

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