People & Capability Senior Administrator

**About the People & Capability Team**:
Over the past two years, the People & Capability function has significantly evolved at Indicia Worldwide from being purely transactional and focused on payroll and recruitment to a true value-add function, acting as internal advisors and partnering with the business to think strategically in everything relating to our people

Currently the team is lead by a Chief People Officer who looks after the team globally and who manages a team of five senior leaders: a Global Talent Acquisition Manager, Global People Operations Manager and three Heads of P&C (EMEA, Asia and ANZ & India). Together with these senior leaders there is a number of high talented individuals spread across the team in various locations globally.

We aspire to:

- be a lean team who acts as culture ambassadors for the business.
- be a team that supports the belief of putting employees first.
- be a team not geographically bound, truly international and with an open, diverse and inclusive mindset.

Although we have made quite some progress on the journey, we still have a lot to achieve and thus are looking for resilient and energetic individuals to join the evolving team.

The complexity in terms of number of countries we operate in and the pace of our business impacts our day to day, so we never get bored. And sense of humor is in our DNA - so we try to have fun when working together or with the business.

Above everything else, it is critical for us that you feel aligned with our values (Collaborative, Entrepreneurial, Pioneering and Accountable) as they are the DNA of how we want to behave and relate as a team.

**Purpose of the role**:
We’re currently looking for an adaptable and hands-on People & Capability Senior Administrator to support the team (two P&C Managers, a Payroll manager and the regional Head of P&C) in day to day operations, providing a full range of human resources and payroll admin support covering a significant number of countries in the EMEA region.

This role will aim to support the team improve the employee cycle experience and to deliver on our Strategic Pillars and in line with the business strategy by performing tasks, activities and delivering processes ensuring effective people administration.

This role will contribute to the journey the team is in by consolidating it’s operational performance.

**Key Responsibilities**:

- Prepare employment contracts and review with BP’s to ensure that all relevant clauses are included.
- Prepare employee certificates, employment related letters, maternity leaves, addendums, etc. and share when required in a timely manner with the payroll provider and payroll manager.
- Support the payroll manager in coordinating all inputs across the region in line with the payroll calendar.
- Prepare any labour related documents.
- Vendor management for the HR team.
- Liaise with new hires to gather all relevant employment documentation and completing any required pre-employment task
- Ensure that all relevant HR documents are properly stored in the relevant folder
- Support in updating and maintaining knowledge base of the team.
- Manage time & attendance in required countries.
- Support in internal / external audits providing documentation and information.
- Monitor data integrity in terms of org charts and people in our systems.
- Provide insights and data to the regional P&C team when needed.
- Assist with other people related special projects or initiatives as needed.

**Key Experience, Skills and Knowledge**:

- Proven track record in managing external payroll, including experience in reporting payroll data for budgeting and reporting purposes
- Degree in Psychology, HR or Business Administration or equivalent
- Strong business acumen to effectively partner with the P&C team
- Hands-on approach and ability to work in a fast-paced environment
- HR experience in different countries in Europe (preferably Spain and/or UK and other European countries.)
- Fluency in English + 1 other European language
- Communication skills rooted in active listening, empathy and candor.
- Passion for customer service and a flexible approach to working supportively with the rest of the team in the achievement of the team goals.
- Mathematical skills necessary to manage any manual checks of calculations required for payroll administration.
- Proficient in word processing and the use of spreadsheets
- Ability in managing multiple activities and/or priorities and detail orientation to produce and manage accurate and complete files, documents and sensitive data
- GDPR practical knowledge