Executive Assistant

hace 4 días

Asturias provincia, España International Flavors & Fragrances A tiempo completo

At IFF, we boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health, biosciences and sensorial experiences, we create essential solutions - from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave. With more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we’re poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn’t be the same.

The Executive Assistant will be responsible for proactively managing the office of VP, Finance - Nourish, Shared Services and Financial Planning and Analysis

You are an efficient and detail-oriented individual who can manage multiple top priorities at once, including but not limited to C-suite operations and management, manage travel and events, administrative tasks, organization and operation support assistance.

You will spend your time doing
- Scheduling and calendaring meetings and proactively managing conflicts in schedules.
- Managing travel schedules and arranging travel plans, developing trip itinerary. Managing travel documents. Coordinating planning for trips.
- Assisting in the management of projects by taking, distributing and following with meeting notes/actions
- Assisting with the development of various communications (town hall coordination, newsletters, social media, etc)
- Preparation of materials in advance of meetings and events.
- Processing expense reports.
- Supporting, overseeing and executing ad hoc projects in line with business needs and priorities.
- Other duties/projects as required.

**Job Requirements**:
**Required skills**:

- 7+ years supporting C-suite or senior leadership in a global, matrixed, complex environment.
- BS/BA or relevant work experience.
- Action oriented, perseveres, and consistently drives for results.
- Solid interpersonal skills.
- Communicates effectively (both written and verbal), is comfortable communicating with all levels including C-suite and senior leadership and can demonstrate good judgment and decision making.
- Professionalism, maturity and courtesy are a must.
- Ability to work under strict deadlines and consistently deliver.
- Ability to multi-task while maintaining a strong attention to detail.
- Maintain a positive “Can-Do” attitude.
- Proficiency with MS Office Suite. SAP experience preferred.
- Ability to work across disciplines as needed and interact with people across geographies and cultures.
- Project management skills
- English proficiency (both oral and written) a must. Any other foreign language a plus
- Adapted to a flexible work schedule / work locate (hybrid remote)

  • Executive Assistant

    hace 5 días

    Sevilla provincia, España Page Personnel España A tiempo completo

    Gestionar la agenda y dar soporte a Comité de Dirección. - Llevar el seguimiento de la agenda y las reuniones del CEO, sabiendo priorizar la importancia de las mismas y asegurando el cumplimiento de todas las actividades. Es parte de su cometido organizar toda la logística de las reuniones presenciales y/o virtuales (reservar las salas, mandar...

  • Executive Assistant con Inglés Alto

    hace 12 horas

    Pontevedra provincia, España Page Personnel España A tiempo completo

    Gestión de la agenda de Dirección General - Organización de viajes - Acompañamiento a Dirección General a reuniones/visitas comerciales - Asunción de labores comerciales - Organización de reuniones - Gestión de recursos - Otras tareas administrativas Empresa industrial en crecimiento|Posibilidades de desarrollo y crecimiento profesional - Entre 3 y...

  • Executive Assistant

    hace 2 días

    Cornellà de Llobregat, Barcelona provincia, España PepsiCo A tiempo completo

    Overview: Are you interested in perusing a career in PepsiCo? Then now is the time to explore the opportunities of PepsiCo: join us as the next Executive Assistant! **Your mission**: In this role you will the comprehensive management of schedules, travel, and meetings; budgeting and control; coordination of reports and projects; as well as the management...

  • Executive Assistant

    hace 12 horas

    08174 Sant Cugat del Vallès, Barcelona provincia, España Hewlett Packard A tiempo completo

    **Job Summary** **Responsibilities** - Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. - Assists in scheduling appointments, meetings, and events for executives,...

  • Executive Assistant

    hace 4 días

    Moncada, Valencia provincia, España Edwards Lifesciences A tiempo completo

    Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need...

  • Executive Office Assistant

    hace 2 semanas

    Alburquerque, Badajoz provincia, España Contact Government Services, LLC A tiempo completo

    Executive Office Assistant (Legal Secretary) Employment Type: Full-Time, Entry Level Department: Legal As a CGS Legal Secretary you will support a federal agency in performing moderately complex litigation support tasks. You will support a wide range of litigation support tasks like reviewing and analyzing case materials, indexing and acquiring case files...

  • Development Executive Assistant

    hace 7 días

    Mallorca, Illes Balears provincia, España Melia Hotels International A tiempo completo

    **Development Executive Assistant - Corporativo Palma** **_“Escojas la historia que escojas, tú eres el protagonista”_** En **Meliá Hotels International**, tienes el poder de crear tu futuro. Para nosotros lo más importante es tu talento: compartimos contigo esa pasión que en el día a día te hace poner tu corazón en todo lo que haces. Estamos a...

  • Senior Assistant Director/ Assistant Director, Overseas Exposure and Work Study Programme

    hace 4 días

    Gaià, Barcelona provincia, España Nanyang Technological University A tiempo completo

    With the launch of the NBS Global Leaders (NGL) Programme, additional resources are needed to ensure robust overseas industry exposure for the NBS undergrads. The Assistant Director/Senior Assistant Director is responsible for the global exposure for NGL scholars starting in 2025 and the rest of NBS students. He/She is responsible for driving Sustainability...

  • Development Executive Assistant

    hace 7 días

    Mallorca, Illes Balears provincia, España Melia Hotels International A tiempo completo

    **Development Executive Assistant - Palma Head Office** **_“Whatever story you choose, you are the star”_** At **Meliá Hotels International**, you have the power to create your future. For us, the most important thing is your talent: We share the passion that makes you put your heart into everything you do, day after day. We are by your side to help...

  • Executive Steward

    hace 2 semanas

    Mallorca, Illes Balears provincia, España Mandarin Oriental Hotel Group A tiempo completo

    We are looking for an **Executive Steward** to join our pre-opening team at Mandarin Oriental Punta Negra, Mallorca, set to open in Spring 2025. Surrounded by natural beauty, the Mandarin Oriental Punta Negra, Mallorca spreads over 3 hectares of landscaped cliff tops and gardens cascading down to the sea, where it offers unique access to two coves...