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Executive Assistant
hace 2 semanas
**JOB DESCRIPTION**
Are you an experienced, professional assistant, with a proven track record as an executive assistant?
As an Executive Assistant you will be responsible for supporting the Global Investment Banking business in Madrid. You will support GIB Bankers in their everyday tasks. The functions covered are diverse and require a great deal of interaction with other members of the firm.
**Job responsibilities**
- Proactive diary management, set up of meetings and conference calls, internally and externally
- Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflicts
- High volume of travel arrangements: flights, hotels, ground transportation, visas, following corporate policy
- Expense management: process receipts through CONCUR system, reconcile accounts monthly
- Telephone support for wider group with particular focus on senior coverage during the absence of peers
- Covering and collaborating closely with other administrative assistants and team members
**Required qualifications, capabilities, and skills**
- Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and Powerpoint
- Excellent communication and interpersonal skills, both written and oral. Proficient level of English required
- Self-starter, extremely organized and detail-oriented with strong commitment to accuracy
- Ability to multi-task effectively in a busy environment and re-prioritise
- Ability to work both independently and as a team player - expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times
- Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
- Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management
**ABOUT US**
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
**ABOUT THE TEAM**
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.
