Executive Assistant
hace 3 semanas
We are a leading multinational company in the infrastructure sector based in Madrid that is currently looking for an Executive Assistant.
The ideal candidate will provide top-level assistance for a group of executives and should be a flexible, resilient, discreet, and proactive problem solver with good communication skills in English.
Responsibilities:
- Organizing and managing logistics for travels for the team, managing expenses and purchases.
- Managing and prioritizing highly complex schedules and calendars, including coordinating across countries in different time zones.
- Organizing and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.) as well as preparing and attending to physical meeting rooms in the building.
- Provide administrative support to the executives, including managing correspondence, preparing reports and presentations, and maintaining files.
- Provide support to the executive assistants of senior executives.
- Manage office supply inventory and handle purchasing.
Requirements:
- Proven experience in roles such as Personal/Executive Assistant, Senior Executive Assistant, or similar secretarial positions, with a minimum of 5 years of experience.
- Experience in working in an international environment.
- Proficient in Microsoft Office and project management software.
- Very high level of written and spoken English
- Time availability.
- Essential to reside in Madrid.
We offer:
- Permanent contract.
- Salary according to the candidate’s profile.
- 24 days of paid vacation per year.
- Be part of a leading and continuously growing group in the infrastructure sector
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