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Payroll Team Leader
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**OVERALL JOB PURPOSE**
Coordinates a team of Account Managers and Payroll officers. Review the information that is generated in their team before to be sent to client/managers. Prepares Added Value Reports and provides answers to the clients as Key contact.
**KEY ACCOUNTABILITIES**
- Manages of own client portfolio: handles and coordinates all necessary actions regarding labor and payroll processes for the portfolio clients. Coordinates and ensures the incorporation of new companies; assists on set-up, handing over of companies files, etc.
Ensures procedures are followed and deadlines met within its team and reports any incidence to this respect to Supervisors.
- Distributes the workload between the Team’s Account Managers. Reviews team’s output prior to being sent to third parties.
- Assists to the Payroll Supervisor with the coordination of the Department.
- Ensures that his Client files and records are kept in due form in accordance with the local laws and regulations and ensure the proper maintenance of registers (Commercial Register filings, Shareholders Register, Minutes Books and Contracts books) as required by the Regulator, the Company’s Board and TMF Group.
- Co-Responsible (together with Supervisor/MD/HR) for recruiting, managing, coaching and developing his team to ensure that the defined objectives are met; accountable for ensuring that his team appraisals are conducted and objectives set in a timely and objective manner.
- Commercial awareness: establishes meetings with feeders, attends conferences and events. Preparation and coordination of Service Proposals to feeders/potential clients.
- Maintains a high level of technical and legal skills, and transfers knowledge to the team of payroll Officers
- Ensures that appropriate responses and actions related his/her clients are taken with respect to request of information from the Public Administrations (Tax Authorities, Social security, others).
- Develops, transfers and maintains knowledge of all the team’s client portfolio.
- Develops and maintains supporting and control worksheets to support HR & payroll control processes.
- Prevents and solves problems on all the clients of the team’s portfolio, in coordination with the HR & Payroll supervisor
- Organizes team meetings.
- Supervises and distribute to the Account Managers/Officers the work within his/her team. Ensures adequate workload. Reports to Supervisor of the Department.
- Responsible for the maintenance of her/his client’s payroll accounts.
- Reviews and processes payroll data.
- Researches and resolves payroll related issues of the clients in coordination with legal/labour advisors of the client.
- Responds to inquiries regarding payroll transactions.
- Monitors all the monthly, quarterly and annual payroll deadlines using the defined tools.
- Reviews and coordination social security and tax filings to meet required deadlines according Spanish legislation.
- Assists to the Payroll Supervisor in the Set-up and implementation of new clients.
- Responsible for Debt Collection. Controlling the invoice procedure regarding the different clients and assuring that his and his team time writing is correctly recorded. Ensure a correct input about the client to internal accounting team.
