Administrative Assistant

VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**Administrative Assistant - Science**

**Internal Strategy Directorate**

VHIR offers an Administrative Assistant position to support the implementation and development of the new
Scientific Structure, including Research Areas (Connected to Hospital Specialties) and Collaborative
Research Spaces (eCOREs). This department works towards solving main health challenges, as well as
becoming more competitive both at national and international level, promoting collaborations and, above all,
have impact-oriented research to improve society’s well-being.

VHIR is implementing a new Scientific Structure based on Research Areas that organize more than 60
research groups, such as Chronic, Prevalent Diseases & Aging, Brain & Mind and Behaviour, Cancer,
Infectious Acute Disorders, Transplantation, Child Health and Technological Transversal Research. The
research groups also participate in Collaborative Research Spaces (eCOREs) that will work on strategic
institutional priorities, such as: Advanced Therapies & Immunomodulation, Precision Medicine: data &
imaging, Environmental & Public Health, Rare Diseases and Women Health, Gender and Diversity
Perspective.**_ _**

**JOB DESCRIPTION**

**Education and qualifications**:
**Required: -**

Studies in Business Administration or similar; bachelor’s degree or advanced vocational training (CFGS).
- Proficiency in MS Office tools such as Excel, Word, PowerPoint and Outlook.
- Excellent written and oral communication in Catalan, Spanish and English.

**Desired: -**

Experience and/or knowledge in quality management systems.
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race. -**

Knowledge in the academic field or having worked in a scientific-public environment

**Experience and knowledge**:
**Required: -**

Minimum of 2-year experience in an administrative or similar role.
- Ability to organize and plan work and initiative.
- Well-organized, proactive and dynamic, adaptability to change.** -**

Results oriented professional, learning attitude with close attention to detail and with the ability to prioritize.** -**

Team player with excellent interpersonal skills and ability to interact with different hierarchical levels of the
organization.***

**Main responsibilities and duties: -**

Provide administrative support, including scheduling meetings, seminars/events, managing
calendars/doodles/questionnaires and managing travel arrangements, as well as assisting in the preparation of
reports, presentations and other documents;
- Help to maintain compliance within unit regulations and policies and update of relevant documentation and
implement necessary changes;
- Support in the collection and updating of data and files related to research groups (initiatives, ERNs, personnel,
needs, etc.);
- Support in the preparation of strategic documentation: review of documentation and preparation of
presentations, writing of minutes and various documents to guarantee effective manag