Administrative & Office Assistant

Founded in 2014, Deepki supports real estate players in their transition to net zero and sustainability. To achieve this transition towards sustainability, Deepki helps realign stakeholders’ interests to build efficient strategies and transform real estate into a positive force for the planet.

Deepki is the only company offering a fully populated ESG data intelligence platform combined with expert advisory services. The company’s end-to-end solutions leverage data to improve ESG performance and enhance the value of real estate assets.

**Key figures**:

- 400M+ of sqm monitored
- 38+ countries where we operate
- 180k+ teqCO₂ savings detected
- 250+ references across the world

Deepki’s moto**:“We say what we do & we do what we say”**
**What we’re looking for**:
We are looking to grow our teams with talents that share our energy and motivation to accelerate the environmental transition at an international scale

Our profiles are a mix of different backgrounds and experiences, all of whom work together in order to ensure the best possible user experience. To match Deepki’s mindset, it is important to be open and curious, with good listening skills. Joining Deepki means becoming a team player, and giving a purpose to your work by trying to save the world every day ;)

**MISSIONS**:
**The position **Based in Madrid, Deepki is looking for an Administrative & Office Assistant to help the Country Manager and the Spain team, with a close relationship and coordination with the head office in Paris (France).
**MISSION**:
**Human Resources Administration**:

- Collecting documents required for the establishment of employment contracts and payroll and send them to HQ
- Helping on all HR local administration such as administrative procedures with social security, fiscal administration, company doctor,...
- Registration of employees for health/life/disability insurances as well as pension
- Management of meal voucher loads
- Any other task related to HR administration

**Administration**:

- Management and drafting of document requests / questionnaires for clients
- Collecting supplier invoices and various accounting elements on behalf of the parent company
- Management of team travels, meetings / events with customers or external stakeholders
- Helping on Country Manager day-to-day calendar, expense reports,...
- Any other tasks related to company administration

**Office management**:

- Ensuring the workplace comfortable for employees and meet all safety, hygiene, security regulations and policies
- Managing the office space, the relation with the owner or building manager, be in charge of all technical issues.
- Organizing events / meetings...
- Ordering and monitoring of IT equipment (computers, telephones, office equipment,...) in close collaboration with HQ
- Any other tasks related to management of the office including beverages & food (when applicable) for employees / customers

This list is not exhaustive and may change during the course of the mission.

**ESSENTIAL SKILLS AND COMPETENCES**:
**The profile**

**Requirements**:

- Ability to multitask and manage multiple requests from various stakeholders
- You have a tireless positive attitude
- Great rigor and commitment
- Strong communication skills
- You love getting to know new people and helping them
- 1 + years of administrative & office assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

**NICE TO HAVE SKILLS**:

- French & English skills

Department

Human Resources

Role

Office Manager

Locations

Deepki España SL

Employment type

Full-time

Employment level

Administrative