Assistant, Ie Law School

hace 2 semanas

Madrid, España IE University A tiempo completo

Overview:
We are looking for an Assistant to support the Dean’s Office. In this role you will be acting as the point of contact between the Dean and key internal stakeholders, handling requests and queries appropriately and managing diary and schedule meetings and appointments.

**Responsibilities**:
**Key Action Areas**:

- Organizing meetings and business travel
- Arranging travel, visas and accommodation
- Organizing and maintaining diaries and making appointments;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority
- Effective business communication
- Liaising with clients, suppliers and other staff.
- Taking care of the internal communication
- Developing or translating complex documents
- Producing/translating documents, briefing papers, reports and presentations
- Word processing (MS Word) and Spreadsheets (MS Excel)
- Coordinate with other departments to ensure compliance with established policies
- Submit and reconcile expense reports
- Develop other particular projects in accordance with the department needs.

Qualifications:
**Requirements**:

- Bachelor´s Degree.
- Proficient in English and Spanish (written and oral)
- Minimum of 3-5 years of experience.
- Excellent word processing and IT skills, including knowledge of a range of software packages;
- Good organizational and time management skills;
- The ability to research, analyze and present material clearly and concisely;
- Excellent interpersonal skills;
- Attention to detail;
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
- Discretion and an understanding of confidentiality issues.

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