Program Assistant, School of Humanities

Overview:
Are you interested in joining a dynamic and international team of professionals to transform education?** IE University School of Humanities** is looking for a **Program **Assistant **to join its team

The **Program Assistant** will assist in the day-to-day management of the Dean’s Office, academic programs and extracurricular activities of the IE School of Humanities. The assistant should be comfortable and equipped to work in a fast-paced environment that will require multi-tasking and attention to detail. The main tasks required include logístical support of the Dean’s schedule and appointments, support in academic activities of the School, assistance for extracurricular events and activities, and general administrative management.

**Why IE University?**

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

**Our Purpose**

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

**Our People**

At IE we are:

- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions

We are looking for a person to join a full-time position in Madrid.

**Responsibilities**:
**Your role as Program Assistant** **will involve**:

- Carry out secretarial tasks for the Dean’s Office (scheduling meetings, managing the calendar, booking spaces, etc.)
- Assist with general program operations related to academic courses.
- Assist with the promotion and management of extracurricular events and activities.
- Collaborate with internal departments to ensure smooth operations of events (space booking, maintenance, security, etc.)
- Support with extracurricular activities of the School, including attendance to events or activities both inside and outside the campus and, when necessary, outside of working hours.
- Support with external communications on the School website and social media accounts.
- Carry out daily administrative tasks of the School, including:

- Record keeping and compiling of information related to the School´s projects.
- Processing of expenses.
- Management of payments for faculty and external providers.
- Making travel arrangements for the Dean and Vice Dean of the School, faculty members, and external guests when necessary.
- Calendar management.
- Receiving of external guests.

Qualifications:
**To thrive in this role, you should have**:

- Fluency in English and a proficient level of Spanish is preferred.
- Previous knowledge with arts and humanities topics is preferred.
- Ability to work collaboratively.
- Prior experience using digital tools such as Videoconferencing tools is preferred.
- Strong skills and comfortable using Microsoft Office 365 platforms.
- Customer oriented mindset and the ability to resolve issues that arise with students, professors, and external stakeholders.
- Strong organizational skills.
- Ability to work a flexible schedule when required.

It’s time to bring your best and make your mark. Now the choice is yours