Office Assistant

hace 2 días

Barcelona, España MDPI AG A tiempo completo

**Tasks & Responsabilities**:

- Liaise with Management, Finance, HR, IT Departments for the daily activities of the office
- Maintain and keep a trusting communication with the external stakeholders of the office (services, providers, equipment ordering, etc.)
- Organization of business trips for company’s staff (transport booking, accommodation logistics, daily agenda for visitors, needed documents etc.)
- Ensure employee’s handover (meal cards, equipment handover, etc.)
- Assure the office is properly maintained, well-functioning and monitor office supplies, including but not limited (to name a few): paper, pens, printer ink, onboarding gifts, anniversary gifts, weekly groceries, etc
- Perform receptionist duties when needed, e.g., Photocopying, scanning, and filing appropriate documents; answering the office phone as needed, etc.
- Schedule and plan meeting and appointments. Note-taking during the meetings as needed
- Assist with ad-hoc tasks
- Coordinating with external printers to procure flyers, business cards, and material for conferences that Barcelona editorial staff will attend
- Working with the internal marketing, design, and journals team to check the contents of flyers and conference materials
- Ensuring good stock of conference materials in the office and conference attendees have all the appropriate items
- Coordinating with Journal Marketing Assistants to ensure that correct and complete information is provided to conference attendees

**Requirements**:

- Bachelor’s degree in Economics, Business Administration, or any related field
- English fluency
- Desirable previous experience in a similar role
- Excellent organization and time management skills
- Demonstrable communications skills
- Experience with Word, Excel and Google Sheets
- Ability to multitask and with self-sufficiency
- Ability to take initiative

**What we offer**:

- The opportunity to develop a professional career within an international company leader in its field
- International friendly working atmosphere
- Competitive salary and benefits
- Central location in Barcelona
- Locations- Barcelona**Current Job Openings**:

- Assistant Editor- Barcelona- More jobs

**Diversity & Inclusion**:
**About MDPI Spain**:
A pioneer in scholarly open access publishing, MDPI has supported academic communities** since 1996**. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than **200 diverse, peer-reviewed**, open access journals supported by over **35,500 academic editors**. We serve scholars from around the world to ensure the latest research is openly and broadly available.

**MDPI is headquartered in Basel, Switzerland with additional offices in Europe and Asia**. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.
- Barcelona

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