Office Administrator
hace 3 días
#LI-Onsite
**Job Title -**_Office Administrator - Applications/Resumes in English Only_
**Who Are We**:
Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K's portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us 2K publishes titles in today's most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.
Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier's Civilization, WWE 2K, and XCOM.
**What We Need**:
We are looking for someone who will play an integral part in ensuring that the operations of this office run smoothly. We need someone who loves interacting with many different people and teams, someone who finds joy in helping others.
Reporting to our Studio Lead you will have access to on-the-ground support in your role. This role will allow you to grow your skills and learn from top talent. It is key for this role to be office based.
**What You Will Do**:
- Perform an array of administrative tasks for the Operations team in Madrid; including meeting room bookings, effective management of office policies, travel booking
- Process purchase orders and supplier setup
- Point of contact for visitors and NDA co-ordination
- Support with new starters, including building access
- Partner with Office Studio Head on organization of employee & wellness events
- Monitor office supplies inventory and place orders
- Coordination of office operations meetings and tracking of actions
- Manage post and couriers
- An aspect of manual handling may be required to support the office, facilities and IT teams
- Maintain organized records, files, and databases for easy access
- Parking system tracking
- Support changes in workstations set up, ensure office equipment is maintained and troubleshoot minor issues
- Support office operations in daily tasks
- Creation and management of forms and registrations
- Assist in scheduling meetings, appointments, and travel arrangements.
- Process invoices, track expenses, and support basic accounting tasks
- Coordinate with various departments to support business operations
**What Will Make You a Great Fit**:
- Proven experience as an Office Administrator or in a similar administrative role
- Strong personal drive and initiative to manage and complete tasks
- Versatility, flexibility, and a willingness to work within evolving priorities with enthusiasm
- Effective time management, ability to multitask and prioritise according to staff and project needs
- Ability to work in a team and demonstrate a high level of teamwork, organisational skill, and customer service
- Excellent verbal and written communication skills, fluent English
- Discretion; ability to handle highly confidential issues with the utmost sensitivity
- Proficient in using office software, such as Microsoft Office Suite and G Suite
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