Junior Corporate Secretary Officer

Description

Role: Junior Corporate Secretary Officer
Role Location: Valencia
Department: Corporate Solutions
Level of the role: Associate 1
Employment Type: Full time Permanent

About Apex
Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 80+
offices worldwide and 10,000+ employees upon the close of announced acquisitions, Apex
delivers an extensive range of services to asset managers, capital markets, private clients and
family offices. The company has continually improved and evolved its capabilities to offer a single source solution through establishing the broadest range of services in the industry including fund
services, digital onboarding and bank accounts, depositary, custody and super ManCo services,
business services including HR and Payroll and a pioneering ESG Ratings and Advisory service
for private companies.

Role summary:
Join our team as a Junior International Corporate Secretary Officer within Apex Corporate
Solutions, reporting to the Head of Operations Corporate Solutions in Valencia, Spain. As a
member of the COSEC Team, you’ll collaborate with colleagues to deliver administrative,
compliance, and regulatory services across various jurisdictions.

Key responsibilities:
Proactively assist in the management of a portfolio of clients
Assist in managing contacts between notaries, law firms, banks, auditors, and tax advisors
Liaise with client advisors, banks, brokers, and depositaries to administer client matters
Build and develop relationships with existing clients
Effective collaboration and reporting to team manager(s) and directors
Liaise with other internal teams and divisions as required
Assist with client billing and debtor collection
Ensure good operational practice with adherence to internal processes and checklists
Handle day-to-day corporate operations, ensuring timely completion of tasks.
Prepare board packs ahead of meetings including convening notices, agendas, and
proxies
Participate in client board meetings as necessary, draft minutes and shareholder
resolutions, and secure approval and signatures from directors/Chairman
Assist the team in providing required documents for various purposes
Circulate and track documentation for client transactions (acquisitions, dispositions, capital
calls, distribution to investors, appointments, and resignations etc.)
Prepare bank payments
Organize filings with the regulators
Maintain and administer databases
Prepare SOPs and training material for the understanding and benefit of team members
Oversee client transactions (acquisitions, dispositions, capital calls, distribution to
investors, etc.), circulate and track documentation
Ensure efficient and timely processing of client transactions

Skills / experience:
Proficiency in English (C1 or C2 level) or native English speaker
Possession of a Grado Superior de FP or a Bachelor’s degree in administration or a related
field
Excellent attention to details to ensure the accuracy of the documents and correspondence
Exceptional drafting skills, to draft agendas, resolutions, minutes, reports, agreements, etc
Adaptable and flexible approach to learning new systems and operational procedures
Results-driven, with the ability to work effectively in a fast-paced, complex, and dynamic
environment
Ability to work effectively under pressure and within tight timelines, demonstrating excellent
time management and multitasking skills
Strong interpersonal skills, including both verbal and non-verbal communication
Team player with excellent collaborative, analytical, problem-solving, and organizational
skill
Proficiency in MS Office (including Outlook, Word, Excel, PowerPoint)

What you will get in return:
High visibility within a large organization on an upward trajectory
Friendly work atmosphere and positive multi-international environment
Opportunity to communicate with (native) English speaking colleagues and clients on a
daily basis
The chance to work for a rapidly developing company, one of the world’s leading
independent fund administrators
Opportunities for professional development
Competitive market adjusted salary

Additional information:
treatment on the grounds of gender, gender identity, marital status, race, colour, nationality,
ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or
mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and
continually increasing our assets under administration and market share, but also by how we
positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please

If you are looking to take that next step in your career and are ready to work for a high performing
organization, alongside talented people who take pride in delivering great results, please submit

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