Business Support Assistant

hace 14 horas

Madrid, España Advantio A tiempo completo

**Who Are We?**
Advantio is a leading Cyber Security and Managed Security Services (MSS) provider that helps businesses fight Cybercrime, protect data and reduce security risk. Offering a comprehensive portfolio of Cyber Security Advisory & Testing Services, Managed Security Services, Technology Solutions and Cyber Security Education, Advantio is the security partner of choice for many large corporate enterprises globally covering a wide range of industries including but not limited to banking, insurance, gambling, travel, retail, telco, oil & gas and public sector bodies. Advantio primarily serves the Payment Card Industry and when it comes to payment transactions, has been recognised by VISA as one of Europe’s top Qualified Security Assessor (QSA) providers.

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Role Mission: *
Due to our continued expansion we now have an immediate opening for a full-time _Business Support Assistant_ in Madrid, Spain to support the success of the business by carrying out administrative and procurement activities.

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Key Responsibilities: *
- Submitting cost centers in Travelperk.
- Checking monthly travel bookings and make sure all travelers submit their expense reports.
- Support in travel arrangements.
- Auditing expense reports (including the company card statements).
- Invoicing services and expenses (including contract compliance, SO import in SAP, invoice scheduling).
- Organizing shipments.
- Shopping cart management: creating purchase requests/POs.
- Purchasing services and devices.
- Facilitating document signing and storage (for Advantio SL).
- Helping with security at work fulfilments/health insurance subscriptions (for Advantio SL).
- Collecting supplier invoices (for Advantio SL).
- Registering and maintaining registrations in our local Client’s vendor portals.
- (local) supplier management.
- Handling and distribution of incoming post.
- Helping with prospection databases.
- RFP preparation: documentation support.
- Keeping relationship with customer’s procurement and invoicing teams to facilitate invoicing flow.

**Knowledge and Skills**:

- Fluency in both English & Spanish (verbal & written).
- Familiarity with Office package (Excel, Word, PowerPoint etc)

**Nice to Have**:

- Previous experience using SAP based products.

**Key Competencies**:

- Problem Solving (analysis, problem setting).
- Results Orientation.
- Attention to detail.
- Work under pressure in a fast paced environment with strict deadlines

**Advantio Core Values**:

- _Harmony, always strive to create harmony_
- _Openness, always be open_
- _Social Responsibility, be socially responsible_
- _Timeless, _Whatever_ you build make it timeless_
- _Accommodating, _Make_ our customers feel at Home_
- _Learning, _Be_ a Learn it all_
- _Deliver, Results_

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