Office Manager

Hello
At Factorial, we're looking for a passionate and proactive Office Manager to join our team in Barcelona and help us take our office operations to the next level.
Ready for the challenge?
The Role
We’re looking for an experienced Office Manager to oversee the daily operations of our current office and support the transition to our brand-new headquarters later this year. You’ll play a key role in ensuring a smooth, efficient, and welcoming office experience for everyone at Factorial.
This is a hands-on role that requires a highly organized and proactive individual, comfortable managing both front desk responsibilities and back-office operations. From coordinating with suppliers to overseeing facilities and supporting employees, you’ll be the go-to person for all office-related matters.
You’ll report directly to the Corporate Services & Events team and collaborate closely with multiple teams across the company.
**What You'll Be Doing**:
Office Operations & Facilities Management
- Supervise daily office operations, ensuring everything runs smoothly.
- Manage and coordinate office maintenance, overseeing facility services, cleaning, and maintenance.
- Ensure the office is well-stocked with necessary supplies and oversee inventory management.
- Handle incoming and outgoing correspondence, including mail and deliveries.
- Ensure compliance with corporate regulations, safety protocols, and local fire codes.

Supplier & Vendor Management
- Research and incorporate if needed new vendors to provide services aligned with the company's needs (cleaning, catering, office supplies, etc.). Constant benchmarking.
- Negotiate contracts and maintain good relationships with service providers.
- Monitor expenses, manage budgets, and ensure cost-effective operations.

Front Desk & Administrative Support
- Act as the first point of contact for visitors, ensuring a professional and welcoming reception.
- Manage meeting room schedules and support internal events and gatherings.
- Provide administrative support to different teams as needed.
- Develop and maintain office procedures and operational policies.

Employee & Event Support
- Ensure all employees have a comfortable and productive office environment.
- Support and coordinate the organization of office events, after-works, and company activities.

**What We’re Looking For**:

- Fluent Spanish and good level of English (written and spoken).
- Proven experience in office management, front desk, or facilities management.
- Strong organizational, communication, and multitasking skills.
- Problem-solving mindset and a hands-on, “can-do” attitude.
- Availability to work on-site daily (this is not a remote role).
- Flexibility for occasional after-hours support (events, emergencies, etc.).

Perks of being part of our team
We care about people, and we also offer a lot of benefits for employees:

- The opportunity to be part of an exciting new office setup from the ground up.
- A dynamic and fast-paced work environment.
- A collaborative and supportive team culture.
- Competitive salary and benefits package.
- High growth, multicultural and friendly environment
- Language classes with Preply Academy
- Apetit discounts
- Pet Friendly

Is this you? Come rock the world with us
About US
Factorial is an all-in-one HR Software fast-growing company founded in 2016. Our mission is to help SMEs automate HR workflows, centralize people data and make better business decisions. Currently, serves thousands of customers in over 60 countries all over the world and across industries, it has built a super diverse and multicultural team of over +1200 people in Barcelona, Brazil and Mexico offices.
Our Values
**1. We own it**: We take responsibility for every project. We make decisions, not excuses.
**2. We learn and teach**: We're dedicated to learning something new every day and, above all, share it.
**3. We partner**: Every decision is a team decision. We trust each other.
**4. We grow fast**: We act fast. We think that the worst mistake is not learning from them.
Wanna learn more about us? Check our website