Office Manager

hace 1 semana

Barcelona, España SAUVAGE.TV A tiempo completo

We are a creative production and post production house. We differ from most production companies in having our own in-house post-production studio, with animation as our distinctive touch. This allows us to control the entire process without limiting our creativity. Only this way can we ensure that the final result will be exactly as we imagined. Despite being a young company, we have a wide international scope that has led us to work for clients such as Nike, Coca-Cola, Adidas, Riot Games, Gatorade or Columbia Records.

Do not hesitate to take a look at our website SAUVAGE.TV and discover all our projects and goals

We are currently seeking an RECEPTIONIST/OFFICE MANAGER to join our creative advertising team in our Barcelona office.

**You will**:

- Greet and welcome guests as soon as they arrive at the office
- Answer, screen and forward incoming phone calls
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, provide NDA´s)
- Organizing the office layout and ordering stationery and equipment
- Maintaining the office condition and arranging necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Manage contract and price negotiations with office vendors, service providers and office lease
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Arrange travel and accommodations and prepare vouchers
- Provide specialty coffee service from a given schedule (you will receive proper training for this)

**Requirements**:

- Excellent presentation aligned with our company style
- Fluent Spanish, English level( minimum B2) and Catalan is a plus
- High school degree
- At least +1 years of working experience
- Proven work experience as a Receptionist, Front Office Representative; Office Manager, Front Office Manager or Administrative Assistant or similar role
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- A creative mind with an ability to suggest improvements
- Experience and/or interest in the audiovisual industry is a plus

**Benefits**:

- You will join a young team
- Specialty coffee & tea
- Discounts in food & restaurants
- Free fruits everyday
- Health insurance
- English lessons

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