HR Administration Officer

**Who We Are**:
Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just ”having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere. We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, the stressful, and the unsustainable. That‘s why we define hospitality differently: while all of our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.

**Our Hotels and Clubs**:
Aethos currently operates six properties and with more openings coming in 2025. The hotels in its portfolio currently includes Aethos Milan, Aethos Monterosa (located in the Italian Alps), Aethos Saragano (in Umbria), Aethos Sardinia, Aethos Corsica, and Aethos Ericeira (north of Lisbon). Coming in 2025, Aethos Mallorca (June 2025) and Aethos Madrid (2026). The portfolio consists of a mix of urban and leisure destinations, all aimed at providing an exceptional guest experience. Aethos has also recently opened its first members club in Milan, marking the beginning of its global network of members clubs. Aethos aims to create a collection of properties that will serve as clusters for its members and guests to enjoy. These clusters will comprise a city destination and a countryside or seaside destination within driving distance, offering a diverse range of experiences. The first of these clusters is located in Milan and Monterosa, and the next cluster will be in Lisbon and Ericeira.

**Job Overview**

**Essential Job Functions and Responsibilities**:

- Recruitment Support:
- Assist in the recruitment process by posting job advertisements, screening resumes, and scheduling interviews
- Coordinate with hiring managers to facilitate smooth onboarding procedures for new employees
- Maintain the recruitment database and ensure all documentation is accurate and up to date
- Contract Management:
- Prepare employment contracts, ensuring compliance with relevant laws and regulations.
- Maintain accurate employee records, including contract renewals and amendments
- Coordinate with relevant departments to ensure timely completion of contractual paperwork
- Payroll Administration:
- Assist in the preparation and processing of payroll, ensuring accuracy and compliance with applicable laws.
- Maintain employee payroll records and resolve any payroll-related queries.
- Collaborate with the finance department to ensure seamless payroll operations
- HR Documentation and Reporting- Prepare HR-related reports, such as headcount, turnover, and recruitment metrics
- Update and maintain HR databases, ensuring data integrity and confidentiality
- Generate HR-related correspondence, including employment verification letters and disciplinary documentation
- HR Compliance- Stay updated on Spanish labor laws and regulations to ensure HR practices and policies remain compliant
- Assist in the implementation and enforcement of HR policies and procedures
- Job- Full time
- Opportunities for professional development and career growth within the hotel group.
- Staff rate in our properties
- **
Core Competencies**- Fluent in English & Spanish is a must
- Proven experience in HR administration roles, preferably within the hospitality industry
- Pre-opening experience is a plus
- Respect deadlines
- Flexible schedule - long hours during Closing and Budget period- Ability to make thoughtful decisions and give constructive criticism
- Must be effective at listening to, understanding, and clarifying concerns raised by guests and employees
- Maintains regular attendance in compliance with Aethos Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel
- Comply with Aethos Hotel Standards and regulations to encourage safe and efficient hotel operations
- Maintain a warm and friendly demeanor at all times, whilst remaining genuine

Please note that only CVs in English will be considered.