Program Assistant, Spega Undergraduate Programs

Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? **IE University's IE School of Politics, Economics & Global Affairs **is looking for a **Program Assistant** to join its team

The Program Assistant is the first point of contact with students and professors on a day-to-day basis. They will assist the Program Management team by carrying out all administrative tasks necessary for the smooth running and delivery of the program. This role reports to the Program Manager and the Program Directors.

In particular, this role is suitable for a person aware of the importance of customer service, with qualities of good adaptation to different scenarios, a good understanding of the priorities of a management team and capable of carrying out tasks as diverse as important at the same time delivering positive impact on their daily interactions.

**IE School of Politics, Economics and Global Affairs**

IE SPEGA has been running for more than 10 years a Bachelor in International Relations (BIR) and dual degrees with Law (LLBBIR) and with Business Administration (BBABIR). The Bachelor in International Relations prepares students for a career on the international level, in a wide variety of fields spanning public, private and non-profit sectors. It is a multifaceted, cross-sector program that equip them with the necessary hard and soft skills to influence policy on a global level and impact change in society. In addition, since 2019 the School added a Bachelor in Economics (BIE) for students who want to drive economic transformation, efficiency and growth in the digital era. The program is also offered with dual degrees with International Relations (BIEBIR) and with Applied Mathematics (BIEBAM).

**Why IE University?**

IE University is a leading institution in international higher education with campuses in Madrid and Segovia. Its ethos is based on practical, hands-on experience through teamwork and technology to prepare well-rounded professionals who meet the demands and trends of the job market today.

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

**Our Purpose**

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

**Our People**

At IE we are:

- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions

**We are looking for a person to join a full-time position in Madrid.**

**Responsibilities**:
**Your role as Associate Director will involve**:

- Your role as a Program Assistant will involve:

- Attend and support the students and professors on a daily basis.
- Liaise and coordinate with other departments (Registrar, Planning ) on a wide range of administrative issues.
- Process internal expense reports.
- Compile and update databases with student information.
- Contribute to the preparation and edition of reports and presentations.
- Manage the logistics of the program deliveries caterings, organization of extracurricular events (simulations, visits, etc.) and travel arrangements
- Analyze existing data-gathering systems and procedures to support their improvement and the development of new ones.
- Producing/translating documents, briefing papers, reports and presentations to support Directors in their tasks.

Qualifications:
**To thrive in this role, you should have the** **following qualifications**:

- Bachelor’s Degree.
- Fluency in Spanish and functional use of English, and good communication skills (verbal and written).
- A track-record of customer interface, excellent organization skills, and a “can-do attitude”.
- Ability to research, analyze and present material clearly and concisely
- Proficiency in Microsoft Office (Word, Excel and Powerpoint).
- Curious, open to learn and with team-working skills.
- Strong desire to work in a multicultural environment.

It’s time to bring your best and make your mark. Now the choice is yours