Facilities Assistant

JLL supports the Whole You, personally and professionally.
Client/Stakeholder ManagementProvide superior customer service to meet on-site client’s expectations.
Procurement & Vendor ManagementAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required.
Finance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
Ensure prompt and accurate management of purchase orders in JDE.
Health & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and working.
Assist in conducting safety procedures when needed.
Site Operations ManagementAssist in the implementation of Industry Best Practice operations.
Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
Seek ways to constantly reduce costs and improve operational standards.
Always maintain premises in neat and good working condition.
Maintain duplicate office keys in good order.
Provide support for regular reporting packages.
Risk ManagementAssist in the implementation and management of property risk management program.
Support the implementation and monitoring of disaster recovering and business continuity plans.
Follow established escalation procedures and incident reporting procedures.
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures, and strategies.
Achieve Key Performance Indicators and Service Level Agreement targets.
**Skills & Competences**: Initiative-taking, confident and energetic
Excellent interpersonal and communication skills
Flexible
- able to adapt to changing situations.
Goal orientated
- able to focus on meeting all performance targets.
Pays attention to details. Makes a conscious effort look beyond effects to discover and understand root causes.
Excellent verbal and written communication skills
Experience & Qualifications
Prior experience in facilities, property management, hospitality, or related field (preferred)
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous.
Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively.
The ability to effectively deal with stressful situations.
The ability to work independently.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.