Neurovascular Executive Administrative Assistant

**Careers that Change Lives**
At Medtronic we are working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team

Join the Medtronic Western European (WEU) Neurovascular (NV) Business, one of the most exciting & dynamic medical device segments. With an estimated 800,000 people suffering from stroke each year across WEU you can make a profound impact by helping to save the lives of thousands of people. The NV business is top 5 strategic priority for the Medtronic enterprise, growing double digit, with a strong portfolio & an exciting innovation pipeline. The high focus, attention & investment provides an environment for people to gain visibility & build a long lasting & successful career.

As the Executive Administrative Assistant in our Western Europe Neurovascular Operating Unit, you will provide executive-level support to the Senior Business Director Neurovascular. You are expected to help with the preparation of presentations, independently manage projects, organise and leadership meetings and organise large scale sales meetings.

**A Day in the Life**
- Provide general administrative support including preparing communications and coordinating schedules,
- Draft and coordinate internal communications on behalf of your leader, with input from relevant leadership team members,
- Coordinate domestic and international travel and expense management,
- Monitor, triage and/or address incoming calls and other requests, as necessary,
- Ensure confidentiality of all documents, messages and calls according to established processes, procedures, and policies,
- Plan and execute meetings and events both on small and large scale, providing administrative support for meetings (audio conferences, video conferences, training sessions and other meetings). Including scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc,
- Contract Management: Drafting and execution of HCP and non-HCP consultancy agreements. Liaising with Compliance, Legal and other functional groups as needed for agreement execution,
- Finance related activities: Assist with PO creation (Ariba) and with overall budget tracking of projects (e.g., follow-up on payments, recharges, and accruals). Review and approval of HCP and other Vendors invoices and process payment in accordance with the applicable contracts/policies,
- Internal & HCP events utilizing enterprise-wide processes and systems e.g., eCATS, Cvent, as well as logistics (sourcing venue, oversight travel/hotel management),
- Leverage business insights and knowledge to assist in managing competing priorities,
- Any other duties as required by the business - flexibility and agility are key.

**Must Haves**
- Senior level of executive management experience within an international environment,
- Proven direct exposure to high level customers and/or physicians,
- A good standard of general education, commercial awareness, and professionalism,
- Meetings, Calendar, travel Organizations and Expense report creation,
- Strong computer skills (MS Office and Outlook). Concur, Cvent, Ariba is an asset,
- Excellent Communications and Organisational skills,
- Problem Solving mind set with high attention to detail,
- Proven record to manage multiple tasks and react adequately to changing priorities and last-minute changes in a busy environment,
- Self-motivated and the ability to work on your own initiative,
- Be proactive in the duties of the role and collaborate well with the team to meet deadlines,
- Fluency in English.
- Ability to travel - less than 20% of the time.

**Nice to Haves**
- Additional EMEA languages will be a plus,
- Proficiency with main collaboration platforms: Zoom, MS TEAMs.

**We Offer**
We offer a competitive salary and benefits package to all our employees:

- Flexible working environment,
- Annual Incentive Plan % depending on company results,
- Pension scheme and group discount on healthcare insurance,
- Training possibilities via Cornerstone/Harvard Manage Monitor/Skills Lab,
- Employee Assistance Program and Recognize (Our global recognition program).

**About Medtronic**
Bold thinking. Bolder actions. We are Medtronic.

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day

When joining Medtronic, you’ll become part of a company that is recognized as a Top Employer in multiple countries throughout Europe. Every day we strive to engi