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Events Coordinator, Talent
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Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? **IE University Talent & Careers department** is looking for an **Events Coordinator** to join its team
Schedule: Monday to Friday from 9:00 am to 6:00 pm - Full availability to host occasional evening events (after office hours).
**Why IE University?**
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
**Our Purpose**
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
**Our People**
At IE we are:
- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions
We are looking for a person to join a full-time position in **Madrid**.
**Responsibilities**:
**Your role as an Events Coordinator will involve**:
- Hosting Face-to-face and Online Events. Support on International Events too.
- Weekly planning and publication of events on IE’s relevant platforms and calendar.
- Handling all events logistics such as:
- Gather all the key information related to events (dates, times, description, speakers ). Guarantee consistency of messages and communication on the right channel.
- Coordinate all the external suppliers involved: catering, photographers, furniture rental, buses, Agency, name badges, etc.
- Make requests as needed to internal stakeholders at IE: space booking, Mantenimiento, Seguridad, IT, etc.
- Communicating planning with internal stakeholders and ensure alignment of all parties involved (Key Account Managers, Leadership Team, Operational Team, other IE departments, etc.).- Providing post-event follow up & reports: Attendees lists, recordings, photos, invoices.
- Updating and maintain detailed internal databases related to events.
- Stablishing a procedure culture in Events with trainings to the T&C team and the creation of playbooks.
- Bringing new ideas and improvements to guarantee the best experience to students and companies during events.
Qualifications:
**To thrive in this role, you should have**:
- Bachelor’s degree
- Fluent in Spanish and English
- Minimum of 5 years of professional experience, with at least 2 years in events management or projects coordination
- Exceptional time management and organizational skills. Capacity to prioritize and manage multiple projects simultaneously while meeting deadlines
- Excellent communication and interpersonal skills, comfortable interacting with different stakeholders and working in a fast-paced international team environment
- Detail and Customer oriented
- Not afraid to take initiative, responsibility, and ownership
- Advanced level in Microsoft Office (Excel, Word, Power Point, Outlook, Teams)
- Experience with Zoom to host online events
- Experience with Canva / Figma, Adobe Suite
- Basic knowledge of Sway, Loom and Scribe is a plus.
It’s time to bring your best and make your mark. Now the choice is yours
