Operations Officer

**The Institute**

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed of an interdisciplinary, motivated and creative scientific team, which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' logo from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code).

Please, check out our Recruitment Policy.

**The role**

We are looking for an Operations Officer to provide support to different research groups.

As an Operations officer, you will provide administrative support to the scientific community, managing all non-scientific issues to allow them to focus on their main activities.

The main duties of this position will include:

- Organization of travels, meetings and seminars of the research groups assigned.
- Management of agenda(s).
- Data base and archive update.
- Support in report preparation.
- Support in budget control: expense control and reimbursement, payment follow-up and claim, etc.
- Participation in departmental and inter-departmental work projects.
- Organization of events.

**About the team**

The operations support department aims at giving administrative support to the CRG community: scientific community, administration team and to the Direction office, in order to achieve a smooth and timely operations management globally.

We achieve this by:

- Managing all non-scientific issues to allow the scientific community to focus on their main activities.
- Acting as a bridge between management and scientific communities with a problem-solving attitude.
- Collecting and providing information.
- Helping the community to manage the resources.
- Managing their organizational and administrative needs.

**Whom would we like to hire?**

**Professional experience**

**Must Have**
- You have 3 years of proven experience in a similar position
- You have knowledge of administrative procedures
- You have experience in working in a dynamic, international and fast-paced environment
- You have great communication skills

**Desirable but not required/ Nice to have**
- You have experience working in research centres
- You have experience elaborating forms and surveys and using tools, such as, Google Forms, Microsoft forms, Office 365, Doodle, Zoom, Teams, etc.
- You have experience organizing hybrid events

**Education and training**
- You have a Bachelor Degree and/or 3 years’ experience in a similar position.

**Languages**
- You have an advanced level of English and Spanish
- Knowledge of Catalan would be valued

**Technical skills**
- You have advanced MS Office skills: Excel, Word and PowerPoint
- You have experience working with collaborative tools

**Competences**
- You have excellent organizational and time management skills
- You have the ability to work under pressure and on multiple tasks
- You are autonomous, proactive, innovative, flexible
- You are dynamic with a can-do and problem-solving attitude
- You have attention to detail
- You are service-oriented
- You have excellent communication and interpersonal skills
- You have the ability to handle confidential matters with diplomacy, tact and discretion

**The Offer - Working Conditions**
- **Contract duration**: Permanent contract
- **Estimated annual gross salary**: Salary is commensurate with qualifications and consistent with our pay scales
- **Target start date**: As soon as possible

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and **promote a diverse and inclusive environment** and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The **CRG is committed to reconcile a work and family life** of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.