Executive Assistant

Mylan, Lda.

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:
Access - Providing high quality trusted medicines regardless of geography or circumstance;
Leadership - Advancing sustainable operations and innovative solutions to improve patient health; and

Partnership - Leveraging our collective expertise to connect people to products and services.

Every day, we rise to the challenge to make a difference and here’s how the Executive Assistant (Market Access and Hospital Innovation) role will make an impact:
Key responsibilities for this role include:

- Support the Hospital Innovation and Market Access team in the activation of consultations towards HCPs, in compliance with company SOPs (FMV, data privacy, country regulation)
- Manage the organization of function meetings in synergy with the Meeting & Events department by verifying where within the BU's purview, the availability of meeting rooms onsite or at external locations, preparing the materials/documentation needed for the meeting, verifying the availability of participants, managing logistics for hospitality, and overseeing any additional activities that may be necessary for the efficient success of the meeting.
- Arrange Department travel according to corporate guidelines where individuals do not have to manage them through the Concur portal.
- Ensure the proper administrative management of departmental OPEX by ensuring the correct entry of the RdA into the dedicated ERP and verifying the subsequent approval flow.
- Manage and monitor the definition of new supply contracts related to specific Hospital Innovation & Market Access needs, uploading into the dedicated ERP and subsequent approval flow, contract signing and start of supply in collaboration with the Legal department.
- Manage the entry of orders and related contracts into LCM pertaining to services and projects under the responsibility of the Hospital Innovation and Market Access teams.
- Support calendar management, information dissemination, MS Teams data repositories, Sharepoint.
- Liaising with CoE team, communication with vendors, facilitating timely and efficient teams collaboration on Regional and local level, setting up communication platforms, etc.
- Facilitating of administration activities across multiple internal/external multifunctional teams.

The minimum qualifications for this role are:

- Commercial education or equivalent.
- Proven work experience: 5+ years in executive assistance.
- Fluent in English (proficient), other languages are an advantage.
- Knowledge and experience with LMC, Hippo, customer engagement SOPs.
- Knowledge and experience with Viatris-specific systems is a big advantage.
- Strong communication, project management, organizational and planning skills.
- Strong experience in delivering service to internal clients, ideally at a senior level.
- Collaborative work style and ability to work with executives and colleagues in a diverse team.
- Excellent knowledge in all Microsoft Office products, especially Outlook and PowerPoint
- Ability to multi-task and determine priorities and take ownership.
- Self-motivational with ability to adapt to a rapidly changing environment.
- Reliable and committed personality with a high integrity to deal with confidential information.
- Experience with complex structures and matrix organizations.

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer.

LI-Remote