People Operations and Office Manager

We are seeking an exceptional** People Operations and Office Manager** to join our growing **Administration**team**.**

**About the job**

Are you passionate about turning ideas into reality, embracing ownership, and working at the forefront of connectivity? Join viaPhoton and be part of a culture that thrives on fearless innovation, teamwork, and continuous growth, where learning, unlearning, and relearning are part of the journey.

This role offers significant ownership and responsibility, ideal for those eager to propel their careers forward. You'll operate at the intersection of HR, finance, recruiting, and administration

**Who We Are**

We are changing the norm by being customer focused, technology led.

viaPhoton is on an ambitious mission to revolutionize how critical digital infrastructure is manufactured and deployed. Best-in-class data centers and telecom providers need fiber optic solutions delivered in weeks, not months—whether that’s for AI infrastructure, 5G networks, or next-generation broadband. We’re reimagining fiber optic manufacturing for the AI era. Manufacturing is no longer just an operations challenge, but an automation and speed-to-market problem that customers urgently need solved. In less than 5 years, we’ve grown to a team of over 150, and have added top cloud service providers to our growing customer base. We have only just gotten started - our ambition is to become the market leader of the $40+ BN connectivity industry.
- ** Fearless Innovation** we are pioneers unafraid to change the norm in relentless pursuit of better
- **Forward Together**we believe that when we work together toward a collective goal, we all succeed
- **Integrity Over Everything** we believe in long term relationships and doing what is right, always
- **Nimble, Always** we are solutions obsessed, move fast, and stay nimble
- **Be the Bar** we set our own standard of excellence and hold ourselves to it

**What You Will Do**

As the **People Operations and Office Manager**, you’ll play a critical role in ensuring the Barcelona office remains efficient, productive, and connected to our global operations. You’ll support HR processes, recruiting coordination, finance administration, and office logistics—all while contributing to the culture and daily experience of our team.
- **HR & People Operations**
- Manage onboarding and offboarding (contracts, Social Security, systems access, offboarding documentation).
- Administer employee benefits (Cobee, medical insurance, Social Security registration).
- Track work schedules and vacations in compliance with Spanish labor laws.
- Support employee engagement and wellbeing initiatives.
- Partner with the HR team in Chicago on company-wide initiatives.
- **Recruiting Support**
- Collaborate on job description creation and recruitment workflows.
- **Finance Coordination**
- Ensure timely and accurate payroll execution in collaboration with finance (NY).
- Process and track supplier invoices, employee reimbursements, and severance payments.
- Reconcile transactions and maintain up-to-date budget records.
- Liaise with external accountants to review and ensure tax compliance.
- **Administrative Operations**
- Maintain a smooth-running office environment (supplies, logistics, packages, etc.).
- Serve as point of contact with coworking providers on cleaning, repairs, and facilities.
- Handle visa documentation and communication with legal partners.
- Organize team events and office-wide activities to strengthen culture and engagement.
- Performs additional duties as requested.

**What You Will Bring**
- 3+ years in HR, office management, finance coordination, or recruiting operations
- Strong knowledge of Spanish labor laws and payroll processes
- Experience supporting recruiting or working within a recruiting team
- Excellent organizational skills and attention to detail
- Proficiency in English and Spanish (verbal and written)
- Ability to navigate ambiguity and adapt to changing priorities

**Bonus**:Experience with Cobee, HRIS platforms, or external payroll providers

**Why Join Us**

**Cutting-Edge Technology** - Opportunities to work on the forefront of fiber optic technology.

**Market-Leading Compensation** - With performance-based bonuses and equity opportunities - we invest in those who invest in us.

**Professional Development**- We’re committed to your growth, offering resources, career development, and a culture where your voice is heard.

**Fun Team Environment** - Team bonding events, free lunches, and activities to keep us connected.

️ **Flexible Benefit Package**- Manage your benefits through an easy-to-use Cobee account. Monthly company contribution to your Cobee account to be used for meals, transport, and more.

**Hybrid Work Model**- At least 3 days in office, with a prime location next to the stunning Playa de Barceloneta.