Office Manager

**WHO WE ARE**:

- At Elements we believe in equal opportunities for everyone. We are a diverse team and this is our true strength. Our differences combined makes us unique and drives our success day in and day out. So, whoever you are, we want to meet you and learn from your experiences._

We are a tech company, but at the heart of everything we do is the human element. Our people are our strength and to keep everyone happy we need to make sure things are running smoothly. This is where you come in

**WHAT YOU WILL DO**:
In our Barcelona office, we are looking for a hands-on and enthusiastic** Office Manager & HR Assistant. **Our current office queen is going on maternity leave soon and we need you to cover her position for at least 6 months starting September (the timing can be negotiable). This position is for 20-24 hours per week depending on your availability. You are free to distribute the hours in several days and we would like you to come to the office at least twice a week to stay close to the team and be aware of the office needs.

As an Office Manager and HR assistant, together with our Barcelona’s People and Culture Manager, you will have a key role in creating a pleasant and comfortable working atmosphere.
- HR & Admin_
- Research and organise team events (team building, dinner gatherings, family days, breakfast presentations, etc.)
- Arrange travels for various purposes (_flights bookings, hotels/ restaurants/ tickets reservations etc)_.
- Arrange language courses for local or international colleagues.
- Arrange gifts or care packages for special occasions (e.g.illness, a new baby, birthdays, etc.)
- Help out the BCN People and Culture manager in various HR admin and ad-hoc tasks such as arranging agreements for tech appliances, scanning or filing documents, etc.
- Collect, digitise and file all the incoming BCN invoices for our finance team in NL to perform the monthly financial close.
- Collect and prep information for the monthly payroll and liaise with a local accountancy firm to ensure the payroll is seamlessly managed.
- Office & Facilities_
- Ensure that all the facilities are functioning properly, act as the main point of contact for housing and facilities providers and take proactive steps to arrange maintenance.
- Manage the office supplies, technical appliances and stationary and oversee the relevant inventories.
- Place orders for food & beverages for the office adjusting to the team's needs.
- Anticipating on office/peoples' needs and proactively arranging/coming up with ideas to improve things in the office.
- Keep the office space as a pleasant environment to work in (take care of the plants, encourage people to keep the space neat, etc.)

**WHAT WE OFFER**:

- You will be a part of our international, talented and inspiring team in an innovative industry
- We provide you with all the necessary tech equipment and accessories
- When in office, we provide you with free breakfast, snacks, fruits and refreshments every day, unlimited freshly ground coffee and large variety of teas
- You will have flexible working hours and possibility to balance WFH with working at the office (as stated above, for this position we expect you to come at least 2 times a week to the office in order to be able to connect with the team and pick up all the office related tasks effectively)
- We also offer an opportunity to work on your health by organising team sports activities and providing significant discounts for physiotherapy sessions
- We encourage you to visit events/conferences and/or take courses to keep up-to-date and gain new skills
- In addition to your salary, we contribute to your daily lunch costs through a Sodexo Restaurant Card
- We also offer a flexible compensation plan for your transport, lunch and nursery costs
- A company lease bicycle for home-work commute and personal use.
- And, to top it off, what is work without some fun? We regularly organise drinks, dinners and team building outings
- You will need to speak with local suppliers as well as blend in our international team, so fluency in both spoken and written Spanish as well as English is a must.
- A quick learner that's sharp and pragmatic, you get things done effectively and efficiently
- Experience that proves your organisational and coordination skills
- Good computer skills (MS Word, Excel, Outlook);
- Attentive to details, pragmatic and efficient attitude to getting things done;
- Positive, friendly and reliable, willing to help out others;
- Ability to stay organised while juggling between different tasks.
- Valid working permit for Spain/EU (due to the urgency and nature of this position we cannot provide visa sponsorship for this opportunity)

Do you see this role as a good match? Then we'd love to hear from you