Personal Assistant

**PA & Commercial Support**

**Location**: Madrid

**Remote/Office/Hybrid**:Hybrid

**Employment Type**:Permanent

**About the role**
- Closely work with Country Manager:

- Acting as the manager point of contact with people from inside and outside the company
- Providing her with full and confidential support
- Liaising with her direct reports and working closely with them
- Supporting her on confidential and sensitive aspects of the business (eg people management)
- Arranging monthly & other meetings, putting together an agenda, attending (both onsite and offsite) and taking minutes
- Preparing presentations and / or reports
- Helping her manage output, workflow and office deadlines
- Managing her agenda and arranging her trips
- Managing her expenses reports and tracking her direct reports’ ones
- Management of the Internal Communication of the company (translations from Group to Spanish when needed)
- Liaise with the Sales team and other key stakeholders within the company.
- Point of contact between clients and company when necessary, especially regarding the management of customer contracts through the internal platform.
- Support the Local Leadership Team when needed.
- Organize International or any events - from site inspections, venue selection and full logistics organization.

**What we’re looking for**

Desirable experience in the role of at least 3 years or similar

Attitude and skills
- Very good knowledge of the English language
- Knowledge of French language desirable.
- Discretion and confidentiality
- Flexibility
- Versatility
- Adaptability
- Punctuality and speed
- Able to work under pressure dealing with multiple situations
- Able to understand urgencies and priorities
- Good knowledge of MS office tools

Problem solving
- Get an extensive knowledge of the organization - understanding its aims and objectives - as well as of the business itself, to be able to develop a degree of independency and a proactive approach in taking decisions in the boss’ absence
- Able to take effective decisions in ambiguous and sensitive situations
- Able to understand urgencies and priorities
- Good knowledge of MS office tools

Problem solving
- Get an extensive knowledge of the organization - understanding its aims and objectives - as well as of the business itself, to be able to develop a degree of independency and a proactive approach in taking decisions in the boss’ absence
- Able to take effective decisions in ambiguous and sensitive situations

Planning
- Good planning and organizational skills
- Able to plan and manage projects effectively

Influencing
- Ability to build effective relationships with internal and external key stakeholders

Communication
- Maintain professional internal and external relationships that meet company core values.

**Benefits**:

- Home office
- Flexible schedule
- Restaurant ticket
- Parking for all employees
- Life and accident insurance
- Training

**We are RS Group.**

RS Group is a global integrated omni-channel solutions partner for industrial B2B customers who design, build, and maintain industrial equipment and operations. We are a FTSE 100 company with £2 billion in revenue, operating in 32 countries, shipping 60,000 parcels a day to over 1.2 million customers worldwide.

Our Vision is to be first choice for all our stakeholders, and we know that starts with our people. At RS we want everyone to show up to work as themselves and know that they will be supported and encouraged to develop and grow. We want work to be a place that excites and empowers, a place where you can be passionate and challenge people to think differently.

We want to hire the best talent, people who share our values and understand that when we act with respect and humility, we can do great things. That’s why we’ve put our purpose at the heart of our organisation, we want to make amazing happen for a better world. We empower our people to make a difference, innovate to make more possible and deliver to make it happen.

RS Group Brands: RS, Allied Electronics & Automation, RS PRO, OKdo, DesignSpark, IESA, Synovos, Needlers and Liscombe.

**Are you ready to explore the possibilities?