Office Administrator

**BARCELONA, SPAIN**

**REGULATORY AFFAIRS**

**ON-SITE**

**FULL-TIME**

**ENGLISH CV**
- We are looking for a reliable, detail-oriented, Spanish-speaking part-time Office Administrator to ensure the smooth day-to-day operation of our office in Spain. This role is key to creating a productive, safe, and welcoming work environment, supporting internal teams and visitors, and helping maintain strong coordination with our HQ.

What you will do

Governance and compliance
- Focus on legal responsibilities, safety, regulations, and organizational alignment:

- Act as the local management representative: legally and externally, maintaining governmental and professional contacts
- Ensure cohesion and compliance with local regulations and practices (e.g., safety, finance, labor)
- Keep the office aligned with the strategy of the company, lead change management projects, manage communication, and share local challenges
- Conduct research and compile information for audits or manager requests
- Accompany vendors/inspectors during compliance checks (e.g., fire safety)
- Conduct regular safety checks and maintain emergency preparedness
- Keep emergency contact lists up to date
- Help ensure a healthy and safe office environment (ventilation, lighting, compliance)

Facilities and operations
- Handle the physical office space, vendors, inventory, and day-to-day maintenance:

- Monitor, order, and restock office supplies (stationery, snacks, coffee, etc.)
- Maintain inventory of supplies and secondary IT equipment
- Oversee maintenance of office equipment (printers, projectors, etc.)
- Coordinate with vendors, suppliers, and building management
- Schedule and oversee cleaning and maintenance services
- Report and follow up on facility-related issues (e.g., plumbing, heating)
- Issue and deactivate office access cards

People and culture
- Support onboarding, events, internal communication, and HR coordination:

- Prepare onboarding setup: desks, welcome packs, office tours, instructions
- Request onboarding and HR-related materials from HQ
- Organize internal events, team-building activities, and catering
- Manage office communication tools: newsletters, announcements, visual materials
- Support basic HR admin: office photos, info for internal communication
- Assist with calls related to language services or vendors

Business support and strategic coordination
- Focus on budget management, travel, and strategic support functions:

- Provide input needs for staffing and facilities budget and costs
- Arrange accommodations, catering, and logistics for international visitors
- Support travel coordination between the Spanish office and HQ
- Support workspace setup and layout planning for flexible working
- Your profile
- Degree in Business Administration, Human Resources, Public Administration, or similar
- At least 3 years of experience in a similar role
- Good level of spoken Spanish and English. Writing and reading are essential (Catalan is nice to have)
- Self-organized and independent
- Excellent verbal and written communication skills
- Decision making
- Good Interpersonal Skills

What we offer

**Healthy life-work balance**
- When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.

**Hybrid working & flexibility**

**Personal growth and career advancement**

**Team building**

**Innovation is key**
- Location and type of contract
- Barcelona, Spain
- Part-time
- On-site
- Mid-senior level
- CV in English

Working at Materialise
- Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide. Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing). Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.

As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.