Associate Director, Ie Summer School

Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? **IE Summer School** is looking for an **Associate Director** to join its team full-time in a leadership role and based in Madrid

IE Summer School was created as a new transversal business unit within IE University earlier last year. We are now keen to assemble a strong core team who share our aspirations for exponential growth, both for the School, but also on a personal level. Kindly note, our team’s peak season is the delivery period between May through the end of July.

The **Associate Director of University Summer Programs** is responsible for the comprehensive planning, logistics, communication, and execution of eight high-impact, engaging, and educational two-week summer program modules. This leadership role requires full lifecycle management of the program, ensuring an exceptional experience for participants, faculty, staff, and stakeholders.

The Associate Director oversees the day-to-day operations of the summer programs, supports ongoing program development and innovation, and ensures the seamless coordination of all related tasks. The role also includes managing a team of staff members and ensuring that the program aligns with institutional goals and IE community’s best practices.

**Why IE University?**

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

**Our Purpose**

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

**Our People**

We are:

- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions

**We are looking for a person to join a full-time position in Madrid.**

**Responsibilities**:
**Your role as a**Associate Director**will involve**:
**Pre-Delivery Planning**

**Program Development & Refinement**
- Collaborate with curriculum designers, faculty leads, operations staff, and senior leadership to develop and refine program content and schedules.
- Ensure programs align with institutional goals, participant expectations, and high-quality standards.
- Integrate new technologies, teaching methods, and innovative approaches to enhance program impact.

**Staff**Recruitment** & Training**
- Align program staff, including faculty, instructors, program coordinators, and support personnel.
- Develop and lead orientation sessions to ensure all staff are well-prepared and aligned with program expectations, policies, and safety protocols.

**Budgeting** &**Resource**Allocation**
- Develop and manage program budgets, ensuring financial resources align with strategic objectives.
- Supervise procurement of program materials, supplies, and equipment.
- Monitor expenditures and provide financial reports to senior leadership.

**Venue** &**Logistics**Coordination**
- Secure and manage program venues, ensuring compliance with health, safety, and accessibility standards.
- Organize site visits to assess facilities and plan layouts for program activities.
- Work with vendors and service providers to ensure seamless logistics, including accommodations, transportation, and catering.

**Compliance** &**Risk** Management**
- Develop and implement policies to ensure participant and staff safety.
- Establish emergency response protocols and crisis management plans.

**Logistics** Management**

**Scheduling** &**Itinerary**Planning**
- Design detailed schedules for fortnight activities, workshops, academic sessions, meals, and extracurricular events.
- Develop contingency plans for potential disruptions such as weather conditions, logístical challenges, or last-minute changes.

**Participant**Onboarding**
- Oversee the registration process, ensuring all required documentation is collected and processed efficiently.
- Address special requests, dietary restrictions, and accessibility accommodations for participants.
- Ensure participants receive timely communications and pre-program orientation materials.

**Supplies** &**Equipment** Management**
- Oversee the procurement, inventory, and distribution of necessary materials and technology for program delivery.
- Ensure that all resources are in place before program commencement.

**Staff**Assignments** &**Coordinati