Executive Assistant

We are ODILO: a fast-growing edtech company with a mission to democratize access to high-quality education and provide educational technology solutions to help our users reach their full potential.

Through our solutions, we integrate access to millions of digital content items from the world's best providers and, using educational technology and Artificial Intelligence, enable any organization to create its own unlimited learning ecosystem.

Currently, more than 4,500 institutions (governments, schools, libraries, universities, companies and startups) place their trust in Odilo, providing access to the benefits we offer to more than 149 million users in over 50 countries.

Our team is truly international (19+ nationalities) with the best talent across the education, media, content, and technology sectors

The **Executive Assistant **role at Odilo goes above and beyond the scope of a typical EA position. You will become the right hand of our executive team, always preempting their needs and requirements and constantly being one step ahead of the game.

Your goal is to take away any tasks possible from their daily responsibilities, allowing them to use their time in the most productive way possible while always maintaining confidentiality, integrity & professionalism.

EA will be your primary role, but you will also be required to support our Madrid branch by providing office management support according to the direction provided by our central team. In addition, you will be responsible for the Madrid office in terms of organization, inventory, team-building, and generally ensuring that things run smoothly. You will be the first person team-members turn to for help with any problems that arise in the office, and will coordinate to help them or to get them connected to the right department to assist.

Beyond that, as part of working at a hyper-growth company that is constantly facing new challenges, you will have the opportunity to handle impactful projects and become deeply involved in the business.

We are looking for a bright and eager professional who is seeking the opportunity to impact in the education industry, and to be part of a mission that is helping to democratize education worldwide.

Learning and development is at the core of our company, and we proudly support a culture of lifelong learning and providing our team all the resources (weekly dedicated time for learning, company library, etc) required to learn what they want at their own pace. You need to be genuinely passionate about supporting a learning culture within your team and be open to new ideas and change the status quo.

**Your responsibilities will include**:
Complex calendar management and meeting coordination.

Close collaboration with the CEO and the leadership team helping with presentations, translations (Spanish-English) and follow up of projects and executive meetings.

Keeping relevant team members informed of developments and refining communications throughout the company.

Assistance with booking travel, including airline, hotel booking, and visas when needed.

Planning team-building events and keeping a pulse on culture and team morale.Collating & distribution of weekly reports.

Collaboration with the administration team for equipment and room facilities in our new Madrid offices.

Follow up with interfacing teams to ensure completion of previously agreed action items.

Responsibility for supporting project work. Our expectation is that you will grow in the role towards more project/program management.

Special Project management.

Bilingual Spanish and English

Bachelor’s degree or equivalent experience required

+4 years of experience in an administrative role, preferably as Executive Assistant.

Excellent computer skills and comprehension of Outlook, PowerPoint and Excel

Highly organized and able to prioritize under pressure

Strong written & verbal communication skills - Be able to deal with highly confidential and sensitive information

Ability to take notes during confidential meetings, synthesize outcomes, distribute and follow up.

Positive attitude, appetite for development

Complex calendar management (Google Calendar and Google apps specifically) skills - you're a gifted “scheduler”; you can run circles around dynamic schedules without breaking a sweat

Ability to multi-task in a fast-paced environment and anticipate last-minute changes

Attention to detail is very important

Team player mindset

Ability to pinpoint problems and find creative solutions

Strong business acumen

Flexibility with last-minute changes

Calm under pressure, sense of humor and good with people.

Strong passion for self-development and lifelong learning