HR Associate

Job Identification (Reference Number)**:14773**
Position Title**:HR Associate (Learning Initiatives) (2 Positions)**
Duty Station City**:Valencia**
Duty Station Country**:Spain**
Grade**:G-5**
Contract Type**:Fixed-term (1 year with possibility of extension)**
Recruiting Type**:General Service**
Vacancy Type**:Vacancy Notice**
Initial duration**:1 year with possibility of extension**
Closing date**:20 May 2025**

**Introduction**

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

**Context**

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The Staff Learning Unit (SLU) is located within the Integrated Talent Management Division (ITM) of IOM and is responsible for managing programmes and initiatives established in line with the learning and development needs of the Organization. SLU is based in Valencia and Manila.

Under the overall supervision of the Chief, ITM and the Head, SLU at the IOM Global Learning Centre, and under the direct supervision of the Senior Human Resources Assistant for Learning Initiatives, the Human Resources Assistant for Learning Initiatives will support the design, development, implementation, monitoring and reporting of global learning initiatives offered by the Global Learning Centre to IOM personnel, and will help manage the contracting, scheduling, payments and promotion of externally sourced learning events and platforms as well as provide logístical and administrative support to the Unit.

Responsibilities: Support the planning and organization of learning initiatives managed by the Global Learning Centre by helping in assessing learning needs, drafting concept papers, and contributing to the design and development of these learning initiatives.
Support the delivery of learning initiatives by providing logístical and administrative support in the preparation and implementation phases of learning initiatives. This includes, but is not limited to: arranging meetings, trainings and other events; providing logístical support, communicating with service providers; gathering cost comparison of hotel and event locations and determining the cost to be budgeted for the event; arranging transportation and coffee breaks, as needed; sending invites and follow-ups; coordinating promotional activities; shortlisting participants to a training, coordinating with service provider on availability and scheduling; opening and closing online or in-person training sessions.
Support monitoring of learning initiatives by helping to collect data, develop and implement assessments, sending out post-learning and impact evaluation forms to participants.
Support reporting of learning initiatives by drafting reports, collecting data and testimonials to include in communication.
Keep the global learning calendar and the learning management system (LMS) updated with all upcoming learning events. Ensure registration of participants of learning initiatives managed by the Centre into the LMS. Ensure that participants receive a certificate of training completion and/or badges, where relevant.
Arrange meetings, trainings and other events, provide logístical support (communicate with s