Executive Assistant

Indefinido
- Tiempo completo
- Híbrido (28000, Madrid, Madrid, España)
- Oficinas Centrales

**About Medivet**
- Founded in 1987, Medivet is a leading veterinary care provider, operating in the UK, Spain, Germany, and France with more than 500 branches and 27 state-of-the-art 24-hour veterinary hospitals. Medivet’s ambition is to be a leading player in Europe and the first choice for pet owners and veterinary professionals.
- Medivet is supported by CVC Capital Partners, one of the world's leading institutional investors with extensive experience in consolidation projects in numerous industries internationally.
- Since its foundation in 2019, Medivet Spain (formerly Grupo Veterinario Kitican) has experienced a rapid growth, both organic and through acquisition of new businesses. Medivet currently has more than 50 branches in Spain, being the vet group with the largest presence in the regions of Madrid, Alicante, and the Canary Islands.

**Key Responsibilities**
- Effective gatekeeping with a solid understanding of Executive’s priorities.
- Extensive multi-diary management, anticipating clashes, managing conflicting priorities of equal importance using judgement and negotiating skills. Ensuring productive use of the Executive’s time.
- Building internal and external relationships with Executives, colleagues and stakeholders.
- Co-ordinating Exec, SLT and Board Meeting agendas, collating Board packs and distributing pre-read materials.
- Providing pro-active meeting setup including logistics, venue, equipment and catering.
- Drafting correspondence, reports, spreadsheets and presentations to deadlines and agreed standards.
- Follow up with team members completion of key commitments highlighted by the key executives.
- Proofread correspondence, information and presentations for grammar, spelling and punctuation, with great accuracy.
- Support CEO as a translator when discussing with Spanish speakers.
- Proactively arranging complex and rapidly changing business travel, including flights, accommodation and ground transport, ensuring cost efficiencies.Preparing itineraries and ensuring the best use of the Executives time.
- Managing all corporate card transactions and expenses whilst adhering to the company policies and procedures.
- Managing the authorisation of legal documents ensuring witnessing and certification where required for completeness, ensuring confidentiality of all personal and corporate matters. This includes signing of documents approved by the key counterparties.
- Timely and accurately processing expense and mileage claims and verifying Executive Team’s expense claims and holiday requests for approval.
- Support HR in administrative tasks: Facilitating the onboarding of new staff members, interview setup, ordering IT equipment and co-ordinating and finalising Induction Programmes. Requesting material required by the department for group employees. (mobile phones, computers, etc.). Activation of telephone lines for new employees.
- Supporting the wider Exec Team with ad hoc administration requests and some diary assistance and travel.
- Managing office day to day functions - supplies/post, office suppliers (cleaning, etc.).
- Other administrative tasks supporting ops, marketing, HR, H&S and finance teams.

**Requirements**:

- Experience working as an Executive Assistant/PA in a fast-paced environment.
- Proven PowerPoint, Word and Excel experience.
- Ability to multi-task and prioritise tasks.
- Excellent time management skills and well-developed organisational skills.
- Thorough attention to detail.
- Self-motivated but able to work as a team or autonomously.
- Highly organised and capable of prioritising workload to deadlines without losing your eye for detail.
- Strong interpersonal skills - relationship building, team working, influencing skills.
- Flexible in working hours.
- High proficiency in English - preferably bi-lingual.
- Indefinido
- Tiempo completo
- Híbrido (28000, Madrid, Madrid, España)
- Oficinas Centrales