Business & Sales Support Administrator (12 Month

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.

**Job Description**:
Please note this role is a 12 month contract for a Maternity leave.

In this demanding and varying role, you will be primarily responsible for first line administration support to the Madrid Sales and Sales Leadership team. You will be required to support the business on general administration duties. The role will also involve a percentage of CRM database support, including data entry, data cleansing, and be a CRM admin to the sales and team.

Essential

**Responsibilities**:

- Include the following but other duties may be assigned._- Provide a comprehensive, efficient, and effective administration support across the business.- Help the Sales and Sales leadership team on large RFP’s and tender bid processes to prepare the offers and gather all the required documentation including Security & Compliance, legal, financial data in collaboration with those departments.- Help the Sales, Sales leadership and collection team with specific local billing related actions required for the invoices to be paid.- Co-ordination of travel, bookings, purchases, events, diary management, couriers and mail outs and other regular requirements for the sales and remote marketing team delivering on timely deadlines.- Develops system to ensure accurate posting of expense details for the Sales leader in Concur system on a weekly basis to ensure all expenses are logged in the system within 5 days of submission.- Salesforce support for the local Sales team when required and also in conjunction with the remote Marketing team.- Provide additional event management support for sales and marketing team including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.- To help source and manage branded items and gifts on behalf of the sales and marketing team.- To create and manage inventory system and co-ordination of shipping items globally.- Responsible for the end to end purchase order management of any costs through the purchasing card.- Undertake various types of research for special project work as directed.- Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.- Other duties as may be requested from time to time.

Personal Attributes- Team player who works productively with wide range of people and personalities.- Able to self-motivate and support other team members.- Highly organized with excellent ability to prioritize tasks under pressure and with effective time management.- Is flexible and adaptable in approach.- At all times demonstrate a high degree of confidentiality discretion and professionalism.- Takes an active role in personal development and frequently review individual objectives.- Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.- Ability to effectively problem solve.- Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.- Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

**Skills**:
- Fluent in Spanish and English, both spoken and written.- Strong aptitude for effective cross-functional collaboration.- Effective listening, communication (verbal and written), and presentation skills.- Excellent time management.- Proactive and logical thinking with strong attention to detail.

Knowledge and Experience- 3+ years of experience of providing administration support.- Good technical abilities including use of Microsoft Office Suite.- Able to work outside normal office hours from time to time, including evenings and occasional weekend work as and when required.- Demonstrate service orientation with a desire to exceed customer expectations.- Experience of working on CRM systems highly desired.

As a global organization, Datasite knows that diverse perspectives are essential to our success. We’re committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.