Bilingual Front Office Assistant

hace 1 semana

SalamancaMadrid, España Victoria Selection & Search A tiempo completo

**Global Financial Services, Madrid**:
Our client, a reputable Global Financial Service firm, is looking for a responsible and polished bilingual Front Office Assistant who can provide front office support to their Spanish office.

Responsibilities (among others) include:

- Acting as the first point of contact for the firm
- Managing international call filtering, switchboard and call transfers (English & Spanish)
- Greeting visitors and ensuring they are looked after whilst at the office (English & Spanish)
- Booking & organising meeting rooms for internal and external meetings, setting up videoconferences
- Coordinating meeting room set up with IT team
- Responsible for meeting room upkeep (preparing the meetings, filling with drinks/stationary, ensuring cleanliness, etc.)
- Organising courier service, receiving and classifying deliveries
- Booking catering services for any internal meetings or events
- Ensuring Front Desk is kept in pristine condition, in line with firm standards
- Coordinating transport (taxis/airport transfers) for visitors/clients
- Giving support organising travel and handling documentation
- Supervision of office maintenance (under guidance of facilities manager) for common areas, ensuring upkeep reflect standards of the firm
- Ensuring contacts are updated to the database with accuracy and precision
- Supporting a wider team of Assistants with ad-hoc administrative tasks (printing, binding, etc.)

This position is 100% office based.

Location - Madrid, Castellana

Salary - Dependent on experience + Benefits

Timetable - 09.00 - 14.00, 16.00 - 19.00h

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