Customer Service Representative

**Job Overview**:

- Post Date
- September 25, 2024
- Number
- WEBWW-2024-000062
- Job Function
- Customer Service
- Location
- Barcelona
- Country
- Spain

**About the Position**:
**Job Summary**

This role is the connection between Supply Chain structure with our internal and external customer, so it is key to have a proactivity attitude to create the customer loyalty and contribute to the organization’s success.

**Key Accountabilities**

Administer day-to-day activities of customer order management, specifically:

- Oversee customer orders, including order entry, order status, document creation, stock allocation, order release, shipment tracking, sales recognition and document management.
- Regularly update customers, suppliers and internal stakeholders on order status and any issues.
- Handle customer inquiries, process returns, and resolve customer issues promptly.
- Use root-cause analysis to understand key drivers of order failure in support of continuous improvement.
- Identify potential obstacles in the fulfillment process, and work with any stakeholders to take corrective action.

Display a customer-centric attitude and maintain strong customer relationships, specifically:

- Monitor and improve customer feedback systems.
- Understand customer expectations and translate the voice of the customer for internal stakeholders.
- Update and maintain presentations used in customer reviews.
- Identify and implement ways to better meet customer needs and provide superior customer service.

Ensure clean and accurate data management and analysis, specifically:

- Integrate customer data from various reporting channels as necessary.
- Produce and maintain reports presenting and analyzing key performance indicators.
- Support the preparation and review of internal and external scorecards.

Drive continuous improvement in customer fulfillment systems and processes, specifically:

- Monitor systems and processes to identify opportunities for continuous improvement.
- Develop and present recommended improvements to the Customer Service Manager.

Uphold quality, safety and compliance standards, specifically:

- Model adherence to quality, compliance and/or safety requirements.
- Complete all quality, safety and compliance training within defined deadlines, and motivate others to do so.
- Report any quality, safety or compliance incidents to the appropriate individuals and take immediate corrective action.

**Networking/Key relationships**

This role requires frequent interaction with the members of the customer service team, including the director, managers, team leaders and other representatives. Additionally, this role communicates regularly with sales, logistics (including transportation and warehousing), accounts receivable and planning to resolve issues and ensure that customer expectations are met. Externally, this role communicates regularly with customers to communicate service updates.

**Minimum Knowledge & Experience required for the position**:
This role requires a high school degree, desirable a bachelor’s degree, preferably in International Trade, Supply Chain Management, Logistics, Business Administration, Engineering or a related field.

This role requires two to three years’ experience in international trade, supply chain, logistics or a related function and at least one year of customer service experience.

Highly recommendable some sort of commercial/selling experience

Knowledge of master data and table files a plus

Advanced skills with Microsoft Office. Strong ERP (SAP) and CRM experience preferred.

Fluent in local language, English and German. Other languges will be a plus

**Skills & Capabilities**:

- Focuses relentlessly on customers
- Works well under pressure
- Works well in teams
- Pays attention to details

Soft Skills:

- Communication skills, including verbal, written and presentation
- Interpersonal skills
- Analytical and problem-solving skills, including the ability to conduct a root cause analysis
- Project management skills, especially the ability to prioritize work
- Ability to multitask

Hard Skills:

- Proficiency in relevant software, such as ERP, CRM and Microsoft Office