Executive Assistant to CEO

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 50,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
**AECOM** is seeking an Executive Assistant to be based in Madrid.

The Executive Assistant will provide administrative support to the CEO in Spain and Sweden.

This position is based in our beautiful office in Madrid and requires a full-time dedication. We enjoy flexible working hours and some days of remote working per week.

**RESPONSIBILITIES**:

- Manages and maintains Executive’s professional calendar in Microsoft Outlook, including assisting the Executive with scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings.
- Coordinates webcasts, conferences and/or events including meeting room reservations and logistics, and preparing meeting materials, in collaboration with other departments.
- Meets regularly with the Chief Executive Officer to review status of projects/agenda; plan key events, meetings and upcoming travel; and prioritize open action items.
- Creates and maintains correspondence, reports, or other necessary documents in response to and in anticipation of executive's needs.
- Interacts and communicates with all levels within the company.
- Anticipate business needs of this person, being proactive, troubleshoot problems and take initiative.
- Manage confidential information as needed.
- Identifies opportunities for process improvement and recommends initiatives related to general business administration.
- Perform other related duties as assigned.

**Qualifications**:
We are looking to hire a professional who has some previous experience in the same role, ideally from 4 to 7 years of professional career as Assistant.

**Demonstrated excellent verbal and written communication skills in English and Spanish,** both of them are essential.

**Preferred Qualifications**:

- Manages Executive’s professional calendar in Microsoft Outlook, including assisting the Executive with scheduling.
- Really good in Microsoft Word, Excel, Outlook, and PowerPoint.
- Experience managing multiple and changing demands and details.
- Demonstrated experience managing confidential information.
- Previous experience working in an international company will be a plus.

Skills we are looking for:
Resourcefulness, ability to prioritize, adaptability and the highest degree of confidentiality.

Additional Information
- Sponsorship is not available for this opportunity.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and w